Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Telephone: +44 1316233700
E-mail: procurementteam@nls.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nls.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Film Scanner and Digitisation System
Reference number: 2026.27.005
II.1.2) Main CPV code
48329000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Scotland (‘the Library’) is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a film scanner able to create digital copies of original films in 16mm, standard 8mm, super 8mm and 9.5mm film gauges. We also request an option for 35mm film gauges.
The equipment must demonstrate the ability to be handle film gently, including where due to age and condition the film is warped, brittle, or where perforations are damaged.
The system must be able to handle capture and synchronisation of optical and magnetic sound with film.
It is anticipated that one (1) film scanner and supporting software and hardware as required will be purchased following successful award of the contract.
The digitisation system will be operated at the Library’s Kelvin Hall premises in Glasgow.
The estimated data of publication of contract notice is indicative, and may be moved back.
II.1.5) Estimated total value
Value excluding VAT:
100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow (Kelvin Hall)
II.2.4) Description of the procurement
The Library will apply an open procurement which will include demonstrations of the Tenderers' proposed solutions. This may be done via site visits or online demonstrations, tbc by the Library at contract notice stage.
The winning Tenderer's solution must be able to be installed and fully operational before 31 March 2027.
II.3) Estimated date of publication of contract notice:
15/07/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=832737.
(SC Ref:832737)
VI.5) Date of dispatch of this notice
22/05/2026