Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.link@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Harbour Authority - Ports & Marine - Designated Person
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Designated Person for the Ports & Marine Facilities Safety Code and Marine Safety Management System (MSMS)
Reference number: OIC/PROC/2414
II.1.2) Main CPV code
98360000
II.1.3) Type of contract
Services
II.1.4) Short description
Orkney Islands Council is the Statutory and Competent Harbour Authority for the Local Authority ports of Scapa Flow, Kirkwall and additional ferry terminals / piers within the Orkney Islands group. Orkney Islands Council has a requirement for a practical, pragmatic and independent person / company to be the Designated Person, as specified within the Ports & Marine Facilities Safety Code published by Department of Transport in April 2025 and detailed in A Guide to Good Practice on Port and Marine Facilities – Prepared in Conjunction with the Ports & Marine Facilities Safety Code published in April 2025, and any further updated / amendments for the period of this contracts.
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98360000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands - Ports of Scapa Flow, Kirkwall and additional ferry terminals / piers within the Orkney Islands Group.
II.2.4) Description of the procurement
Orkney Islands Council is the Statutory and Competent Harbour Authority for the Local Authority ports of Scapa Flow, Kirkwall and additional ferry terminals / piers within the Orkney Islands group. Orkney Islands Council has a requirement for a practical, pragmatic and independent person / company to be the Designated Person, as specified within the Ports & Marine Facilities Safety Code published by Department of Transport in April 2025 and detailed in A Guide to Good Practice on Port and Marine Facilities – Prepared in Conjunction with the Ports & Marine Facilities Safety Code published in April 2025, and any further updated / amendments for the period of this contracts.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method Statement
/ Weighting: 30
Quality criterion: Service Delivery
/ Weighting: 30
Quality criterion: Fair Work Practices
/ Weighting: 0
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
175 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
13/10/2026
End:
12/10/2029
This contract is subject to renewal: Yes
Description of renewals:
A further two x 12 month extension periods available (subject to satisfactory performance).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Managerial Staff would have a minimum qualification of SCTW / RN Officer of the Watch Certificate or equivalent.
Senior Managers would be expected to have a higher qualification and / or Harbour Master / Port Management qualifications.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD (Scotland) module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD (Scotland) module.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/06/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/06/2026
Local time: 14:00
Place:
Via Teams - PCS Postbox Opening
Information about authorised persons and opening procedure:
Three Officers with delegated authority via Teams
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
May / June 2031
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this Contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=832914.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:832914)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=832914
VI.4) Procedures for review
VI.4.1) Review body
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 01856872110
VI.5) Date of dispatch of this notice
27/05/2026