Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
UK
Contact person: Barbara Foxwell
E-mail: barbara.foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Summer & Easter Playscheme for Children with a Disability
Reference number: MID/25/82
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Midlothian Council seeks a provider to offer a holiday provision for children and young people with disabilities. The service will be provided for 6 weeks of holiday provision - 2 weeks at Easter and 4 weeks in the Summer holidays.
II.1.5) Estimated total value
Value excluding VAT:
635 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85310000
85312120
85312110
85312100
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
The provider is required to provide a holiday provision for 30 children per day for children and young people with a disability. This will be for 6 weeks of the year - 2 weeks at Easter school holidays and 4 weeks in summer school holidays. These will align with the school holidays of Midlothian Council.
This will be a high quality, inclusive, and child‑centred playscheme designed specifically for children and young people with disabilities. The approach should prioritise safety, personalised support, and meaningful engagement, ensuring every child can participate fully, build confidence, and enjoy enriching play experiences. The provider should have a skilled and compassionate staff team, robust safeguarding practices, and a focus on collaboration with families and professionals. The aim should be to provide a nurturing environment that meets diverse needs and promotes positive outcomes for all participants.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Suitability to purse the professional activity:
Relevant selection criteria are included in the SPD module. Of particular notes is question 4A2A.
It is a requirement of this contract that the Tenderer holds and maintains the necessary registration with the Care Inspectorate for delivering this service. Please provide evidence of your registration with the Care Inspectorate. If you are not currently registered with the Care Inspectorate please detail how you are going to obtain the necessary registration before the start of this contract and maintain it.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will be governed by Midlothian Council terms & conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any situation referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Financial Viability Test
The financial information will be evaluated using the Midlothian Council Financial Viability Test, please see Appendix 1.
The Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts, along with details of any significant changes since the last year end.
Tenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=832265.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All Tenderers must sign and return Schedule 5 - Community Benefits as a commitment to engage with Midlothian Council to identify and deliver community benefits to make positive contributions to people living in Midlothian.
The successful Tenderer is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in Schedule 5 - Community Benefits.
(SC Ref:832265)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=832265
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
28/05/2026