Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Caledonian University
70 Cowcaddens Road
Glasgow
G4 0BA
UK
Contact person: Procurement
Telephone: +44 1413313578
E-mail: procurement@gcu.ac.uk
NUTS: UKM82
Internet address(es)
Main address: https://www.gcu.ac.uk/aboutgcu/services-and-facilities/finance/procurement
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00195
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Air Conditioning-Cooling Plant Maintenance and Repair (GCU)
Reference number: GCU - FM - 2026 - 002
II.1.2) Main CPV code
50730000
II.1.3) Type of contract
Services
II.1.4) Short description
Air Conditioning-Cooling Plant Maintenance and Repair
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Caledonian University
II.2.4) Description of the procurement
Air Conditioning-Cooling Plant Maintenance and Repair
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery - Methodology
/ Weighting: 15
Quality criterion: Service Delivery - Resources and Resilience
/ Weighting: 15
Quality criterion: Service Delivery - Staff Training
/ Weighting: 10
Quality criterion: Service Delivery - RAMS and Health & Safety
/ Weighting: 15
Quality criterion: Service Delivery - Reporting
/ Weighting: 5
Quality criterion: Sustainable Procurement - Environmental
/ Weighting: 5
Quality criterion: Sustainable Procurement - Fair Work Practices and Community Benefits
/ Weighting: 5
Cost criterion: Commercial
/ Weighting: 30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2026
End:
31/10/2029
This contract is subject to renewal: Yes
Description of renewals:
The University reserves the right to extend the Contract for a further 2x12 month periods (subject to satisfactory performance and continued University requirements)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Engineers are to be in possession of a current valid ACRIB Ref/Air Con Tech/Engineer Skill Card (or equivalent) to demonstrate their compliance with the required legislation and H&S requirements.
The Contractor must be able to demonstrate that they are currently certified by an approved body to service stationary equipment containing F gas, such as Refcom, Bureau Veritas, Quidos, FIA or another equivalent body.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must confirm they can provide the following supporting evidence prior to award:
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance = 5 Million GBP
Product Liability Insurance = 5 Million GBP
Professional Liability Insurance = 2 Million GBP
The successful Contractor will be required to provide 2 years audited accounts, or equivalent if awarded the Contract.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Tenderers are required to provide a minimum of three relevant examples of similar contracts in value and scope in a similar environment over the last 3 years.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
The Contractor shall employ competent approved engineers who possess, at a minimum, an NVQ level 2 qualification such as Level 2 Diploma Refrigeration, Air Conditioning and Heat Pump Systems (7189-02), Level 2 NVQ Diploma in Installing and Maintaining Refrigeration Systems (6187-02), or Level 2 NVQ Diploma in Installing, Testing and Maintaining Air Conditioning and Heat Pump Systems (6187-01). Older qualifications will need to be supplemented with a Level 2 F Gas and ODS Regulations certificate.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/07/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/09/2026
IV.2.7) Conditions for opening of tenders
Date:
01/07/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The next notice will be published when this contract is due to expire.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31814. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:832927)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
28/05/2026