CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Grounds Maintenance Services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

London, Hertfordshire and Essex.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Lee Valley Regional Park Authority (hereinafter “the Authority”) invited interest for the contract renewal of its current scheduled Grounds Maintenance Services.

The Authority sought expressions of interest from suitably qualified and experienced organisations to carry out and deliver Grounds Maintenance Services across its sites (currently totalling 57) across London, Hertfordshire and Essex, (hereinafter “the Park”) though this will increase once the Queen Elizabeth Olympic Park is completed. The Park has further increased in size in the past 12 months following recent acquisitions to join parts of the Park together and this process is still on-going.

Sites vary in size from under 100m² to 90ha and cover a wide range of differing habitats, soil/grassland types and range between formal gardens to open marshland. Though the Park is considered one entity, many of the sites are not contiguous and interested organisations should take account of the necessary down time in travelling between sites.

Access to some sites can also be problematic and it was a requirement of those selected to the Tender stage that they will thoroughly checked/were familiar with the whole Park and travelling times/distances/road layouts prior to submitting a Tender proposal.

The Authority's Biodiversity Action Plan (hereinafter “BAP”) informs the management of our sites and will be especially important within the Queen Elizabeth Olympic Park. Those selected to submit a Tender proposal needed to be able to demonstrate an understanding of BAP's and the Chosen Supplier will be expected to participate in the on-going actions of the plan.

The Authority's previous contractual arrangement for its Grounds Maintenance Services expired at the end of October 2013.

The Grounds Maintenance Services comprise:-

- Maintenance services of Public Open Spaces;

- Gate Locking;

- Toilet Cleaning;

- Litter Collection;

- Seasonal Leaf Collection;

- Meadow Cuts; and

- Horticulture.

Please note, that the Grounds Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture including bridges, buildings (toilets), walls, fences, gates etc.

Control of invasive species is also included in the contract.

Objectives of the Grounds Maintenance Services Contract

The Authority's main objectives of the Grounds Maintenance Services are:-

- To provide quality, sustainable recreational opportunities that utilise the Park's unique natural resources;

- To protect and enhance the Park, its landscape, its Open spaces and opportunities for Leisure;

- To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;

- Improve and maintain the nature and quality of the Authority's facilities;

- For the Chosen Supplier to work collaboratively with the Authority;

- Realise the full ecological potential of the Park by assisting in the delivery of the BAP; and

- Work in conjunction with the current Queen Elizabeth Olympic Park EFM provider(s) to ensure the quality expectation of this section of the Park is maintained at the required standard.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

LVRPA475S1302

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Gate locking only is to be sub-contracted (approximately 7.5 percent).

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

The initial Contract term will be let for a five (5) year period and this will commence 1.11.2013.

The Authority may extend the Contract term up to a maximum of 24 months in addition to the initial five (5) year term. This extension will be at the Authority's sole discretion and subject to being satisfied with the performance of the Chosen Supplier during the Term, which will be measured against the key performance indicators (KPI's) of the Contract agreement. Should the Authority choose to extend the initial Contract term, this will be agreed in writing with the Chosen Supplier no later than April 2018.

Candidates are advised that the Authority has chosen to be subject to the Freedom of Information Act 2000 (FOIA) and is further subject to the Environmental Information Regulations 2004 (EIR). If a candidate considered that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. The Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a candidate. However, if the information is requested, the Authority may be obliged under FOIA and/or EIR to disclose such information, irrespective of the candidate's wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

(MT Ref:109420)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

In accordance with Regulation 32 (Information about contract award procedures) and 47 (Enforcement and obligations) of the Public Contracts Regulations 2006 as amended by the Public Contracts Regulations (Amendment) 2009. Therefore, Lee Valley Regional Park Authority incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice