CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

SHAL Housing Limited

Alliance Homes

Arc Developments (South West) Ltd

Bristol Community Housing Foundation

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Bristol, Bath and North East Somerset, North Somerset, South Gloucestershire, Sedgemoor, Taunton Deane, West Somerset, Mendip and South Somerset.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Knightstone Housing Association seeks to establish a four (4) year framework agreement (the ‘Framework Agreement') to secure framework partners to provide Architectural and associated consultancy services to support the delivery of its future new homes development programme. “Associated services” include provision of Code for Sustainable Homes, HQIs and Building for Life assessments, Certified Passivhaus (CEPH) design and planning consultancy.

Successful Service Providers will provide consultancy services for works contracts that are predominantly new build housing schemes but may involve refurbishment and non-residential accommodation (retail, commercial, community and

environmental projects).

JCT standard forms of contract, the NEC suite of contracts, bespoke development agreements and other

partnering forms of contract may be used.

Service contracts will be awarded under the framework agreement on the basis of the criteria set out in the

Invitation to Tender documentation. The specific services required from consultants may vary according

to the project (but the full range of possible services will be set out in the ITT). Service Contracts will be

awarded under the framework agreement either by way of direct call off or by mini-tender. Knightstone Housing

Association (and other client organisations named at Annex A) reserve the right to award a service contract to a

consultant outside of the framework agreement. Service contracts called off under the framework may continue

beyond the 4 year period of the framework, to coincide with completion of any particular scheme or programme

of schemes, which commenced during the term of the framework agreement.

As the Framework is open to other organisations, all of the organisations listed at Annex A will be entitled to use

the services of the Service Providers called off from the framework agreement.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the Invitation to Tender Document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Jointly and Severally Liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Continuation as a Service Provider on the Framework will be subject to a satisfactory review of performance across a range of relevant performance criteria which will be detailed in the Invitation to Tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Relevant details will be provided in the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As detailed in the Pre Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

A PQQ must be completed and returned with the request to participate. To obtain a PQQ please use the email address knightstoneprocurementea@arkconsultancy.co.uk. Bidders can request a PQQ until 17:00, Monday 9.12.2013. The contracting authority will not accept requests for PQQ's after this date. Bidders who request a PQQ will also be provided with a MOI (Memorandum of Information), which provides outline information in relation to the services being procured.

These services will cover projects across a range of locations that form the focus of Knightstone's development activity comprising, but not restricted to, the local authority areas of Bath and North East Somerset, Bristol, Mendip, North Somerset, Sedgemoor, South Gloucestershire, South Somerset, Taunton and West Somerset.

The framework will also be open to the following organisations: Arc Developments (South West) Limited Knightstone's Key West Consortium, including Bristol Community Housing Foundation, SHAL Housing, Alliance Homes and future members.

No call off contracts are guaranteed to those appointed to the framework and Knightstone Housing Association reserves the right not to put in place a framework in relation to this notice. No compensation or other costs of any kind will be paid if Knightstone Housing Association decides not to award a framework agreement for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

All documents to be priced in Sterling and all payments to made in GBP.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Knightstone will incorporate a minimum 15 calendar day Standstill Period following notification to unsuccessful applicants of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 (SI2009/2992) provide for aggrieved parties who have been harmed or at risk of harm by breach of the Rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may generally only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice