CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) Registered Provider of Social Housing

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Gedling Homes

Aksa Homes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Supply of coal gas, mains gas or similar gases. Supply of Electricity. New Charter Housing Trust is seeking to establish a contract or contracts for the following:

LOT 1:

Half Hourly Metered Electricity supply. A fully fixed price contract for the provision of electricity supplies for a period up to 36 months and no less than 12 months for a period commencing 1.6.2014. There are approximately 4 half hourly electricity supplies with an approximate annual demand of 1,168140 kilowatt hours (kWh). Further information and final site details will be provided to applying suppliers in the invitation to tender (ITT)

LOT 2

Non Half Hourly metered electricity supply. A fully fixed price contract for the provision of electricity supplies for a period of up to 36 months and no less than 12 months for a period commencing 1.6.2014. There are approximately 595 non half hourly electricity supplies with an approximate annual demand of 5,893,840 kWh. Further information and final site details will be provided to applying suppliers in the invitation to tender (ITT). The customer will consider the division of HH and NHH across different suppliers and therefore tender responses should be made to reflect this. The customer reserves the right to award the HH and NHH supply to either a single supplier or to different suppliers, depending on the outcome of the evaluation of the tender responses that it receives.

LOT 3

Gas supply. A fully fixed price contract for the provision of gas supplies for a period of up to 36 months and no less than 12 months for a period commencing 1.6.2015. There are approximately 43 gas supplies with an approximate annual demand of 14,833,685 kWh. Further information and final site details will be provided to applying suppliers on the invitation to tender (ITT). The customer will consider the division of gas and electricity supplies across different suppliers and therefore tender responses should be made to reflect this. The customer reserves the right to award the gas and electricity supply to either a single supplier or to different suppliers, depending on the outcome of the evaluation of the tender responses that it receives.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Electronic billing sent on billing cycle with client's internal references incorporated into invoices. 14 days payment terms payable by direct debit.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Grounds for Mandatory Rejection

The Authority may be required by law to exclude from further participation any Economic Operator who is cannot confirm that that no director or partner or any other person who has powers of representation, decision or control in relation to that organisation has been convicted of any of the following offences:

(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;

(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; where the offence relates to active corruption;

(c) the offence of bribery, where the offence relates to active corruption;

(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010;

d) fraud, where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of:

(i) the offence of cheating the Revenue;

(ii) the offence of conspiracy to defraud;

(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;

(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or

(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;

(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;

(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996; or

(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or

(f) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.

Grounds for Discretionary Rejection

The Authority is entitled to exclude any economic operator in relation to which any of the following apply:

(a) being an individual is a person in respect of whom a debt relief order has been made or is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;

(b) being a partnership constituted under Scots law, has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate; or

(c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has passed a resolution or is the subject of an order by the court for the company's winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company's business or any part thereof or is the subject of similar procedures under the law of any other state.

(d) has been convicted of a criminal offence relating to the conduct of its business or profession;

(e) has committed an act of grave misconduct in the course of its business or profession;

(f) failed to fulfil obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which it is established; or

(g) failed to fulfil obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which it is established.

Licenced Operator

The economic operator must be licenced with OFGEM for the supply of electricity and/or gas as applicable.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Operators will be asked to indicate which lot or lots they have an interest in tendering. 5 operators will be invited to tender on each lot. Where more than 5 operators have expressed an interest in relation to a lot, the operators who will be invited to tender will be selected on the following basis:1. Exclusion of operators who meet the ground for mandatory rejection (see III.2.1)2. Exclusion of operators who meet Grounds for Discretionary Rejection (at the Authority's discretion) (see III.2.1)3. If more than 5 operators remain, the remaining candidates will be ranked on the following grounds and the 5 highest scoring operators in relation to each lot will be invited to tender:a. Technical ability:i. Experience of similar contracts ii. ability to offer electronic billing iii. ability to incorporate Authority's information onto invoices iv. capacity to offer a dedicated account manager b. Financial standing In the event that fewer than 5 operators express an interest in any lot (or the application of criteria 1 and 2 result in fewer than 5 operators remaining), then the Authority may invite fewer the remaining operators to tender provided that there are sufficient operators to ensure genuine competition.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The final decision as to which is the most economically advantageous tender will be made by the awarding authority. The awarding authority reserves the right not to award a contract and to anul the procurement process at any stage. Tenders and all supporting documentation must be priced in sterling and all payments will made in GBP. The contract shall be subject to English Law. The awarding authority does not bind itself to accept the

lowest, or any tender and reserves the right to accept a tender in part or in whole unless the tenderer expressley stipulates otherwise in the tender document.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

see section II.1.5

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

see section II.1.5

4)

Indication about different contract dates

5)

Additional Information about lots

see section II.1.5

ANNEX B

Information About Lots

1)

Short Description

see section II.1.5

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

see section II.1.5

4)

Indication about different contract dates

5)

Additional Information about lots

see section II.1.5

ANNEX B

Information About Lots

1)

Short Description

see section II.1.5

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

see section II.1.5

4)

Indication about different contract dates

5)

Additional Information about lots

see section II.1.5