CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Procurement of Services to Persons with Reduced Mobility.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

George Best Belfast City Airport.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Contracting Authority requires provision of certain services and the supply, operation and maintenance of appropriate associated equipment (such as wheelchairs, Smax chairs and ambilifts) to persons with reduced mobility at George Best Belfast City Airport.

The Contracting Authority requires the provision of a PRM Service operated on behalf of the airport authority for all airlines, to be delivered in line with ECAC Doc 30. Those services extend from meeting passengers requiring assistance in the car park and assisting them throughout their journey to boarding and seating them on the aircraft. The services also require: (a) the disembarking of passengers requiring assistance from arriving aircraft, through the terminal, baggage collection and to onward transport; and (b) the supply, operation and maintenance of appropriate equipment such as wheelchairs, Smax chairs and ambilifts. The Contractor will need to supply (at a minimum) two ambilifts, an aisle chair and a number and range of wheelchairs, together with any other equipment which the Contractor deems necessary to provide the services. The Contracting Authority does however own a Smax chair which the Contractor will be entitled to use during, and in accordance with, the terms of the Services Agreement governing provision of the services.

The services will be required 364 days per year, between 0500 - 2200, or until 2359 in exceptional circumstances.

The Contractor will be fully responsible for the day to day management of the services in accordance with all applicable legislation, regulations and codes, including ECAC Doc 30. The Contractor must provide driving training for the use of the equipment (as required), airside training and airside awareness training and ensure the compliance of all equipment with ECAC Doc 30 Annex K Recommendations. The Contractor will be responsible for ensuring adequate staffing levels and for meeting KPIs as advised.

Further details are available in the Project Information Memorandum and Pre-Qualification Questionnaire available on request from the contact point referred to above.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

It is anticipated that the services agreement will, subject to any earlier termination in accordance with its terms (including, without limitation, due to performance by the Contractor), continue for a period of 3 years from its commencement. The Contracting Authority will have the option, at its discretion to extend the Services Agreement for two further periods of 12 months each. The exercise of the option to extend will be dependent upon the terms of the services agreement having been complied with in full and further is subject to, without limitation, satisfactory performance of the Contractor, and the estimated value below takes this option into account. The estimated annual contract value is between GBP 300,000 and GBP 350,000.

II.2.2)

Options

The Contracting Authority may, at its discretion and dependent upon the terms of the services agreement having been complied with in full and, without limitation, satisfactory performance of the Contractor, extend the services agreement for two further periods of twelve (12) months each.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

The Contracting Authority reserves the right to require performance bonds, deposits, parent company guarantees or other forms of undertaking or security to ensure proper contractual performance.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Subject to the status and involvement of the parties, the Contracting Authority may require the parties to commit to joint and several liability in respect of the services agreement. Alternatively the Contracting Authority may require the lead operator to take total responsibility or a consortium to form a legal entity and provide parent company guarantees before entering into any services agreement.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The conditions applicable to the services agreement are set out in the Pre-Qualification Questionnaire, Project Information Memorandum, Invitation to Negotiate and draft services agreement. It will be a condition of the services agreement that the successful bidder's staff obtain and maintain full security clearance for working airside during the term of the service agreement. If any material elements of the services agreement will be sub-contracted, sub-contractors must be identified and complete the relevant sections of the Pre-Qualification Questionnaire.

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

As specified in the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

The minimum standards to be met by the bidder are specified in full in the Pre-Qualification Questionnaire (available on request from the contact point specified above) and include, without limitation: minimum insurance requirements of: (a) public liability insurance - GBP 5 million in the aggregate; (b) airside public liability insurance - GBP 20 million in the aggregate; and (c) employer's liability insurance - GBP 10 million in the aggregate.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for executing the contract?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This contract notice relates to a part B services procurement under the Utilities Contracts Regulations 2006 (as amended) which is being advertised by the Contracting Authority in OJEU on a voluntary basis.

The Pre-Qualification Questionnaire and Project Information Memorandum are available on request from the contact point set out in section 1 of this notice.

The costs of responding to this OJEU notice and participation in the procurement will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until the formal service agreement is entered into. The services agreement will not be binding until it has been signed and dated by the authorised representatives of both parties. Bidders that satisfy the requirements of the pre-qualification process will be offered the opportunity of a site visit to inspect the areas in which services are currently provided. Further details will be provided by the Contracting Authority in due course.

The Transfer of Undertakings (Protection of Employment) Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the provision of the services. Further information will be provided at the Invitation to Negotiate stage of this process. Tenderers are required to seek their own advice, make their own investigations and include for this if applicable in their tender responses. Further information is included in the Project Information Memorandum.

Each bidder must maintain the validity of its tender open for acceptance for a period of 6 months from the deadline for receipt of tenders.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

The Contracting Authority will incorporate a voluntary 10 calendar day standstill period at the point information on the award of the services agreement is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the services agreement is entered into. The Utilities Contracts Regulations 2006 (as amended) provides for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice