CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

West Suffolk Clinical Commissioning Group is establishing this Framework Agreement on behalf of the entities listed within this OJEU advertisement under section II.1.

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

This agreement allows any NHS, local authority and any partially funded or fully funded public sector entity to benefit from the Framework without a complicated or expensive procurement cycle. This framework will also be available to other private organisations acting as managing agents or procuring on behalf of the above public sector or public interest bodies with prior written consent from the funding body. This framework will also be available to any statutory and other successor organisations to any of the foregoing. More details of the specific organisations involved in this opportunity will be outlined in the ITT documents. This Framework Agreement will include, and be for the benefit of the organisations listed here: http://www.england.nhs.uk/ccg-details/

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Duration of 5 years to allow successful suppliers to amortise potential capital investment costs.

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NHS West Suffolk Clinical Commissioning Group (WSCCG) is looking to establish a framework of providers able to supply a full range of Procurement Support Services.

This Framework Agreement will be awarded through an eSourcing portal:

https://in-tendhost.co.uk/westsuffolkcommissioning/aspx/Home

ITSM — GP, Community, and HQ.

The PQQ documentation and outline specification will be available to registered Suppliers through this portal from the 31.10.2014.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Participants will be advised if this is necessary during the procurement.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Requirements are outlined within the Pre-Qualification Questionnaire documentation.

The CCGs are utilising an electronic tendering system to manage this procurement and all communication regarding tenders.

Hard copies of tender documents will not be issued and only communication received through the e-portal will be responded to. Please go to the following website to register and take part in this tender opportunity:

https://in-tendhost.co.uk/westsuffolkcommissioning/aspx/Home

Suppliers Instructions.

How to express an interest in this opportunity.

To browse the list of tenders and quotations select the Tenders option. If you are interested in any of those listed, click the View Details button for further information and to express your interest.

To gain full access to the web site you must register your company / organisation using the Register option.

When your registration has been accepted, you will receive an email containing your Login Information.

Once you have received your Login Information, or if you are already a registered user, select the Login option.

When completing and submitting your submission through in-tend, use The Online ?Help? Function, it provides support on the various functions and requirements of the in-tend website and Frequently Asked Questions. If you have any software queries refer to the online help in the first instance. If you still have an issue email or phone the in-tend help-desk; ensure that you leave plenty of time for issues to be resolved prior to any deadlines.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

WSCCG - 00000012

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority intends to use an eSourcing portal in this procurement exercise.

The contract is subject to a price review arranged as set out in the tender documentation.

The contract will be established by West Suffolk Clinical Commissioning Group and will be for the benefit of participating public sector bodies.

Contracts awarded under a framework agreement may be awarded either:

a) by application of the terms laid down in the framework agreement without reopening competition, or;

b) where not all the required terms of the proposed contracts are laid down in the framework agreement, by reopening competition between the economic operators which are parties to this Framework Agreement and which are capable of performing the proposed contract.

The award of call-off contracts following the reopening of competition will be done in accordance with the procedure set out in Directive 2004/18/EC, Article 32 (as amended).

This Framework Agreement is to be for a period of 5 years with the option to extend by 2 single years.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Lot 1, IT Service Management for GP, Community and HQ customers;

(including but not limited to the following);

— Technology Infrastructure Refresh Service;

— Supplier Management and Procurement Service;

— Asset Management and Software Licensing Service;

— Disaster Recovery and Business Continuity Support Service;

— Desktop Maintenance and Support Service;

— Local Clinical Server Support;

— General Infrastructure Service.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots