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Summary

OCID:
Published by:: NHS Medway CCG
Authority ID:: AA34036
Publication date:: 18 November 2014
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Data warehousing and data processing services for the three North Kent CCGs for SUS and other local acute provider datasets.

Full notice text

CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: NHS Medway Clinical Commissioning Group
Postal Address: 50 Pembroke Court
Town: Chatham	Postal Code: ME4 4EL	Country: UK
For the attention of: Chris Singleton	Telephone: +44 1634335188
E-Mail: chris.singleton@nhs.net	Fax: +44 1634335188
General Address of the contracting authority (URL) Address of the Buyers Profile (URL)

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

NHS Swale CCG

NHS Dartford Gravesham Swanley

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

North Kent CCGs data processing services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 7
In case of contract for service categories 17 to 27 (see Annex C), do you agree to the publication of this notice?

II.1.2)

Main site or location of works, place of delivery or performance

NUTS Code UKJ4

II.1.3)

This notice involves a framework agreement

The conclusion of a framework agreement

Contracts based on a dynamic purchasing system (DPS)

II.1.4)

Short description of the contract or purchase(s)

Data warehousing and data processing services for the three North Kent CCGs for SUS and other local acute provider datasets.

II.1.5)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	72310000
Additional objects

II.1.6)

Contract covered by the government procurement agreement (GPA)

Yes

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Value: 152 769 Currency: GBP Excluding VAT

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

Negotiated without a call for competition

IV.2)

Award criteria

IV.2.1)

Award criteria

Lowest Price

The most economically advantageous tender in terms of

Criteria

Weighting

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

1-10-2014

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

Official Name: Kent and Medway Health Informatics Service
Postal Address: Maidstone Hospital, Hermitage Lane
Town: Maidstone	Postal Code: ME16 9QQ	Country: UK
E-Mail:	Telephone: +44 1634335188
Internet address (URL):	Fax: +44 1634335188

V.4)

Information on value of contract

Total final value of the contract 152 769 GBP excluding VAT

Annual or monthly value:18 Months

V.5)

The contract is likely to be subcontracted

No
If yes, value or proportion of the contract likely to be subcontracted to third parties

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

No

If yes, indicate the project/programme and any useful reference

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.3.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals:

VI.3.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4)

Dispatch date of this Notice

13-11-2014

ANNEX D

Justification for the choice of the negotiated procedure
without prior call for competition

a) No tenders or no appropriate tenders in response to:	Open procedure Restricted procedure
b) The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive (for supplies only).
c) The works/goods/services can be provided only by a particular tenderer for reasons that are:	Technical Artistic Connected with the protection of exclusive rights
d) Extreme urgency brought about by events unforseeable by the contracting authority and in accordance with the strict conditions stated in the Directive.
e) Additional works/deliveries/services are ordered under the strict conditions stated in the Directive.
f) New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive.
g)Service contract awarded to the successful candidate or one of them after a design contest.
h) For supplies quoted and purchased on a commodity market.
i) For the purchase of supplies on particularly advantageous terms:	from a supplier which is definitely winding up its business activities from the receivers or liquidators of a bankruptcy, an arrangement with creditors or a similar procedure.
j) All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or unnacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria.
Other justification for the award of the contract without prior publication of a contract notice in the OJEU:
k) The contract has as its object services listed in Annex B of Directive 2004/18/EC or in Annex XVII B of Directive 2004/17/EC
l) The contract falls outside the scope of application of the relevant directive.
In addition to the box(es) ticked above please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the OJEU is lawful, stating in any case the relevant facts, and, as appropriate, the conclusions of law in accordance with the articles in the relevant Directive (500 words maximum):
The contract was awarded to the provider due to the fact that the provider already provided data storage and management services for the CCGs under a contract with the Commissioning Support Unit. Following the decision by the CCGs to perform the contracting and provider performance management function in-house, the CCGs had planned to continue to commission the CSU to provide data warehousing functions. However, following significant discussion about how the service would be carried out and associated costs, it did not prove possible to come to a mutually satisfactory agreement with the required assurance of ability to deliver the set requirements. For that reason, and given the imminent termination of the contract with the CSU, the CCGs entered discussions with the Kent and Medway Health Informatics Service who already provided the services under a sub-contract with the CSU. Given the timescales involved it was not possible to engage in a competitive process as this would have hampered the CCGs' ability to carry out a number of their key functions. The contract was therefore awarded for a time-limited period allowing time to complete a full procurement process. The CCGs commit to launching a full procurement process during 2015.

SF 23

Coding

Commodity categories

ID	Title	Parent category
72310000	Data-processing services	Data services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: chris.singleton@nhs.net
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

North Kent CCGs data processing services.

Contents

Summary

Abstract

Full notice text

CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Justification for the choice of the negotiated procedure
without prior call for competition