CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Ministry of Defence, ISTAR |
Yew 3a #1342 |
Bristol |
BS34 8JH |
UK |
Faye Burnham |
+44 3067985445 |
descbrn-com-grad1@mod.uk |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityRadiation Sense Equipment Support. |
II.1.2)
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Type of service contract1Main site or location of works, place of delivery or performance
UK |
II.1.3)
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Information on framework agreement
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds seven years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Nuclear, Biological, Chemical and Radiological protection equipment. In-Service Support (ISS) to Radiological Sense Equipment comprising of the following equipment ranges; ADM Series Equipment, Tritium in Air Monitor, DoseRAE-P Personal Electronic Dosimeters, IdentiFINDER and nukeALERT Radiation Detector. The contract shall be for, but not limited to; the provision of core support, technical support, survey, maintenance and management of repairs and spares.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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35113200 |
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II.1.7)
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Information about subcontracting
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II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeRadiation Sense Equipment Support Contract – Supply of Hardware, Software and Support.
The Chemical, Biological, Radiological and Nuclear (CBRN) Delivery Team (DT) are the equipment sponsors for a large range of Radiation Detection and Monitoring Equipment (RDME).
The advertised contract shall form an enabling arrangement for the support of a variety of Original Equipment Manufacturer's (OEM's) equipment, currently in-service within the UK Ministry of Defence (MOD), for a period of 5 years. The specific equipment series and where applicable, all probes and accessories, which require support are as follows: Canberra ADM300 series, Tritium in air Monitor Model No. TAM-73BNSI, Flir — Identifinder series, BNC nukeALERT range and RAE Dosimeters.
The successful Contractor shall be expected to be in regular communication with the OEMs for the specified equipment ranges, to ensure prompt and accurate diagnosis and remedy any faults or failures that may occur with the equipment ranges and where appropriate make recommendations for upgrades or updates that may be needed to maintain equipment serviceability.
The successful Contractor shall manage obsolescence throughout the duration of the contract. As a minimum this shall consist of identification of any parts, services, information and information sources that have or will in the foreseeable future become out of date, superseded or unavailable as a means of sustaining and supporting the equipment detailed above for a minimum of the contract term.
The successful Contractor shall hold a complete set of documentation and software for all the equipment supported. The Contractor shall hold and maintain a master or, where they are not the Design Authority, a secondary master copy of all technical information necessary to ensure the Authority can maintain the equipment covered by this contract in-service in the event that OEM support is no longer available.
Where faulty equipment is returned, the Contractor shall be expected to provide a detailed and documented survey of the instrumentation with clear diagnosis, remedy and costs for return to serviceability of the equipment. |
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1 500 0002 000 000
GBP |
II.2.2)
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Information about options |
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Provisional timetable for recourse to these options
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II.2.3)
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Information about renewals
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II.3)
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Duration of the contract or limit for completion60 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The Authority reserves the right to request a Parent Company Guarantee.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Payment will follow delivery and acceptance of the goods, works or services, in accordance with the contract terms and conditions. Payment will be made via P2P.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
The Authority reserves the right to incorporate a Security Aspects letter into the contract, in addition to other security-related terms and conditions.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Full details of the terms and the conditions of contract will be provided at the ITT stage to those potential providers who are down-selected to participate in the ITT stage.
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III.1.5)
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Information about security clearance
1-6-2015
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
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III.2.2)
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Economic and financial standing
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
As requested in the Pre-Qualification Questionnaire.
As requested in the Pre-Qualification Questionnaire.
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III.2.3)
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Technical and/or professional capacity
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability;
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed;
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property;
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures;
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
As requested at the a) Pre-Qualification Questionnaire Stage and b) The Invitation to Tender (ITT) stage for those companies down-selected to participate in the ITT stage.
As requested at the a) Pre-Qualification Questionnaire Stage and b) The Invitation to Tender (ITT) stage for those companies down-selected to participate in the ITT stage.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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IV.1.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
As per the MOD scoring criteria as set out in this Contract Notice and the PQQ.
The Authority will use the PQQ responses to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out under Sections III.2.2) and III.2.3) of this Contract Notice and as set out in the PQQ.
Further details of scoring methodology and weightings will be set out in the Help Text Box for the Dynamic PQQ.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used Yes
Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement.
Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender — it is at this stage that the Authority will confirm whether a Reverse Auction shall be employed. |
IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CBRN/00200
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for requests to participate 06-01-2015
10:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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Section VI: Complimentary Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk
The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Please submit clarification questions relating to the Dynamic PQQ by 16.12.2014.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 9JGB679PN9.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800282324.
GO Reference: GO-20141121-DCB-6178358.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Ministry of Defence, ISTAR |
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Body responsible for mediation procedures
Ministry of Defence, ISTAR |
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
Ministry of Defence, ISTAR |
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VI.5)
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Dispatch date of this Notice 21-11-2014 |