CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Health and social work services. Health services. Miscellaneous health services. Company health services. Medical specialist services. This contract is for the provision of Occupational Health Physician Services to the Authority. The contract is for a period of 3 years with an option to extend by a further 12 months subject to satisfactory performance. Working with and supporting the Authority's Occupational Health Department, the provider will be expected to deliver sickness absence case management advice, fitness to work consultations, specialist medicals (including but not limited to those required by law dealing with asbestos and heavy goods vehicle licensing), supporting the ill health retirement process, advising on reasonable adjustments and/or redeployments, health surveillance as well as providing advice policy formulation in relation to health matters. The services must be delivered, in person, by one named clinician, supported where appropriate and with prior Authority approval, by one named locum. All clinicians must have appropriate General Medical Council registration, including entry onto the GMC Specialist Register at the time of commencement of the contract. The service will be provided in 2 half day sessions of (3.5 hours per session) on a basis of 4 sessions per week for 46 weeks annually. These 2 half day sessions will cover the clinic hours of 9:00 - 17:00 with the requirement to carry out regular evening clinics, as requested (it is envisaged that these will start at 12:00 and finish no later than 20:00).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

None.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Monthly payment of due sums for completed work 30 days from receipt by the Authority of correctly rendered invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability. In the case of consortium bids, the lead supplier must act as the prime contractor.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

The deliverer of the services will be a doctor whose speciality is recorded as occupational medicine in the General Medical Council's list of registered medical practitioners. They must have completed specialist training in occupational medicine approved by the Postgraduate Medical Education and Training Board (PMETB) or its predecessor the Specialist Training Authority (STA) or an appropriate competent authority in other Member States of the European Economic Area. or The deliverer of the services will have been found eligible by the PMETB or the STA following an assessment of the specialist training undertaken and/or the specialist qualifications awarded elsewhere.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Tenderers will be required to self-certify their suitability to participate. This will include amongst other areas, economic and financial standing, technical capabilities and qualifications. All bidders who are able to complete this section successfully will be taken forward for evaluation. Full details are available within the ITT documentation available at https://www.delta-esourcing.com/respond/U7Y3FW46DP

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

F/380

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This procurement is for a part B Category 25 Service and is exempt from the full obligations of the Public Contract Regulations 2006. Those regulations however still impose an obligation to honour the underlying principles of non-discrimination, equal treatment and transparency, ensuring a sufficient level of advertising. This notice is being published voluntarily by the Authority in recognition of those principles. In further support of these principles the Authority will voluntarily incorporate a minimum 10 calendar standstill at the point information on contract award is communicated to bidders to allow for legal challenge of the award decision. As a Part B category 25 service, this procurement is not obliged to, and will not follow one of the four prescribed routes or their associated time-scales. This notice indicates use of the ‘restricted’ procedure, but this applies only insofar as tenderers are required to meet minimum standards for their bid to be considered. The use of the PQQ has been limited to allow self-certification of suitability by tenderers, with only the successful bidder being required to provide further evidence prior to contract award. Additionally, bidders will have to complete a pass/fail qualification stage. All bidders who successfully complete this stage will be taken forward for evaluation. Further details of process and time-scales are given in the ITT documents. Details of how to access those documents are given at Section 1 of this notice, and as shown below.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Witham:-Health-and-social-work-services./U7Y3FW46DP

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/U7Y3FW46DP

GO Reference: GO-20141126-PRO-6188538.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Authority intends to introduce a voluntary minimum 10 calendar day standstill period at the point information on the contract award is communicated to bidders. Appeals should be sent via the delta esourcing communication facility.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice