CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Employer is seeking to select contractor(s) pre-qualified by WHG to be considered to undertake Responsive Repair Works up to 5 000 GBP or complexity* per occurrence. Works will be awarded based on rates, capacity, and timeliness.

2 X Lots

LOT 1 — South — (EX1 to EX17) — (TQ1 to TQ5) — (TQ12 to TQ13) Postcode areas.

LOT 2 — West — (TQ6 to TQ11) — (PL1 to PL35) — (TR1 to TR20) — (TR26 & TR27) Postcode areas.

* Complexity refers to jobs that require specialist services outside the scope of the contractor's own capabilities.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

These will be set out in the invitation to tender (ITT) where applicable.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

These will be set out in the invitation to tender (ITT) and will be in accordance with the terms and conditions of the main contract and any specific post award agreement. It is envisaged that schedules of rates will be used.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Groupings of economic operators may be required to form a single legal entity for the Contracting Authority to contract with.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Description of particular conditions: The Contracting Authority (client) does not guarantee to issue any work and no guarantee can or will be given by the client with regard to the scope, volume, trade requirement, value, duration, category or continuity of work to be undertaken, nor should any interested contractor seek any implied value of work or work scope in any of the information supplied by the client. Progression from year to year will be subject to a formal annual performance review undertaken by the client and will be entirely at the discretion of the client. Persistent, ongoing poor performance will be grounds for determination by the client. The final adjudicator of performance will remain with the client at all times A termination/break clause in favour of the client will be included in the contract which may be exercised by them without the need to justify their action and without any recourse to the client. The introduction of options will remain entirely at the discretion of the client.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and documentation required will be set out in the Invitation to Tender (ITT) and Qualification Questionnaire (QQ) which will be available from 11.11.2015 and which must be downloaded and completed electronically by the deadline for requests to participate.

In order to register your interest in this OJEU Notice and to access the ITT documents you will first need to register your company with the Advantage South West Portal (if you are not already registered). This site must then be used for all correspondence relating to the procurement and the submission of completed ITT documents.

In the first instance, please register at https://www.advantageswtenders.co.uk/.Click on ‘Supplier Area’ link in the band running down the left of the web page. Now start registration by clicking on the link in the box entitled ‘Register’ on the right side of the page. Click at the bottom of the page ‘next’ once you are satisfied with the system requirements. Complete your personal details your application will then be processed and if successful you will shortly receive the following: — E-mail containing your user-name, — E-mail containing your initial password.

The first time you login to the supplier portal you will be prompted to change your password and memorable word. Once registered, revisit the supplier area and click on the ‘Responsive Repairs up to £5,000 or complexity* per occurrence’ notice to register your interest.

If the notice is not showing on this front screen, click on the search button and search for ‘Westward Responsive Repairs up to 5 000 GBP or complexity* per occurrence’.

If you need further guidance please also refer to the Supplier Guide ‘Opportunity Searches and Registering an Interest on the Portal’, the link for which is bottom right of the supplier page. If you continue to encounter problems, please call or e-mail Chris Davey on +44 3001001011 extn: 1056 / chris.davey@westwardhousing.org.uk

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Tenders will be evaluated using the following 1 Required Information QQ = Pass or fail. Contractors who fail at the Required Information stage will not be evaluated in terms of quality questions or price.

2. Price 40 %

3. Quality 60 % (QQ — Appendix 6 = 50 % — Interview Questions = 10 %).

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will notify contractors where they are excluded at preliminary stages of this procurement. The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award if the contract is electronically communicated to tenderers. Where this communication is not electronic, the period will be set to meet current regulation requirements. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided 3 working days before the expiry of the standstill period. Such information should be requested from the address and contact for the Contracting Authority. If an appeal regarding the award of a contract has not been properly resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent