CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

West Berkshire Council

Wokingham Borough Council

South Oxfordshire District Council

Vale of White Horse District Council

West Oxfordshire District Council

Cotswold District Council

Royal Borough of Windsor and Maidenhead Borough Council

Reading Borough Council

Forest of Dean District Council

Swindon Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Berkshire, Gloucestershire, Oxfordshire, Wiltshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Provision of dog warden, kennelling and associated services divided into 3 lots.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=155150

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent company and/or other guarantees of performance and financial liability may be required by the Council if considered appropriate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If the contract is awarded to a grouping of economic operators (e.g. a consortium), the Council reserves the right to require the grouping to form a single legal entity (with appropriate financial guarantees in place) and/or require that each member undertakes joint and several liability irrespective of the legal form adopted.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The suitability of candidates will be assessed in accordance with Regulation 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the PQQ for further information.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

This is based upon the maximum number providers sought for each lot.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

P452

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Applicants must register on the Council's Procurement Portal — http://mytenders.org Once registered candidates will be able to download the Pre-Qualification Questionnaire and tender documentation (PQQ).

2. Once an applicant is registered, all communication in respect of this procurement must be submitted via the Procurement Portal.

3. It is the responsibility of each applicant to ensure that it complies with all of the requirements set out in the PQQ. Failure to submit a compliant PQQ response before the response deadline (12:00 on 7.12.2015) will result in exclusion from the procurement process. Please note that only the Pre-Qualification Questionnaire is to be submitted. Any documentation that is responding to the tender documentation will not be considered.

4. Applicants are advised to allow adequate time for despatching documents well in advance of the deadline to avoid any last minute problems.

5. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your PQQ response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.

6. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process. Actual or potential conflicts of interest include those that come to the Council's attention other than as a result of you notifying us of those conflicts. All such actual or potential conflicts must be resolved to the Council's satisfaction in order for the Council to consider you remaining as part of the procurement process. Failure to declare any conflict and/or failure to address such conflicts to the reasonable satisfaction of the Council may result in you being disqualified. You accept a continuing obligation throughout the procurement process to notify the Council of any changes, which includes any new actual or potential conflicts arising.

7. Please note that conflicts of interest can include (without limitation):

a) conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council's staff; or

b) situations where you are connected to multiple PQQ responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.

8. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council's decision is final.

9. Applicants should note that the Council reserves the right to:

a) Cancel this procurement at any stage;

b) Not to award a contract;

c) Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;

d) Make any changes it sees fit to the procurement process;

e) Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the PQQ response;

f) Remove and/or amend element(s) from scope of the requirements; and/or

g) Seek clarification or verification from an applicant/bidder at any time during the procurement process (but is under no obligation to do so).

10. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.

11. During the tender period, tenderers will be required to maintain the tender for a period of 4 months from the date stated for receipt of tender.

12. The framework duration will be a maximum of 4 years.

(MT Ref: 155150).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Stray Dog Collection Services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Specification.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A stray dog collection service shall be provided outside normal office working hours to assist in providing 24 hour cover including weekends and statutory holiday periods.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See information stated in the specification.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Kennelling and re-homing services are to include:

a) The detention of stray dogs (or such arrangements via an approved sub-contractor for the provision of);

b) The arrangements for the re-homing or euthanasia of stray dogs after the statutory kennelling period; and

c) The arrangements for the veterinary treatment of stray dogs up to a maximum amount as agreed by the relevant authority to prevent suffering or spread of disease.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See specification in the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots