CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various location throughout the East Midlands region of the United Kingdom.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NCHA is seeking to put in place contacts for the grounds maintenance of communal areas of general needs, market rent, leasehold and supported housing schemes in areas across the counties of Nottinghamshire, Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Rutland.

The grounds maintenance of communal areas typically includes grass cutting, pruning hedges, shrubs and borders, day to day minor tree works, weeding and spraying of hard landscaping and litter picking to ensure that all schemes are maintained to a high standard. In addition, NCHA will expect contractors to maintain high professional and environmental standards, take part in tenant involvement initiatives and support NCHA in developing our ‘social value’ work.

The grounds maintenance services are being made available to the market through 16 separate packages of work — Contract Area Lots, aligned to geographical areas.

Tenderers can bid for 1 or more Contract Area Lots but will not be offered more than 5 of the geographical contracts unless, following evaluation, all tenderers submitting bids on a particular Contract Area Lot (s) have been awarded to 5 other Contract Area Lots, in which case the Contract Area Lot (s) will be award to the tenderer who is the most economically advantageous tender regardless of the fact they have been awarded 5 other Contract Area Lots.

Contracts will be let on the basis of an initial 3 year term with the option to extend for up to a further 3 years, delivering a maximum contract term of 6 years. Tenderers should note that the decision to extend beyond the 3 year initial term will be on a Contract Area Lot by Contract Area Lot basis and will be sanctioned at the sole discretion of the Contracting Authority.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please see the Invitation to Tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please see the Invitation to Tender documentation.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please see Invitation to Tender documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please see Invitation to Tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

To be allocated at the point of contract award

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Northern Procurement Group Limited (who are a subsidiary of Dukefield Limited) are acting as agents of Nottingham Community Housing Association in the management and undertaking of this procurement exercise. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Tend system at https://in-tendhost.co.uk/dukefield/aspx/Home the tender opportunity will be available in the current tenders tab of the site.

The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers. The value of the contract provided in section II.1.4) is only an estimate.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a minimum of a 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Broxtowe region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 13 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Worksop region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 9 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Eastern Rural region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 6 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Leicester and Hinckley region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 18 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Loughborough and North West Leicestershire region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 12 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Melton Mowbray region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 10 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Northampton region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 16 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services to its CQC Registered Services establishments throughout the East Midlands. The Grounds Maintenance works are likely to include, but not be limited to;

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 23 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Derby North region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 25 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Derby South region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 13 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Nottingham North region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 68 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the GNC Nottingham South region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 30 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Grantham/Sleaford region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 27 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Mansfield region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 19 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Newark region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 22 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contracting Authority requires an organisation to perform grounds maintenance services throughout the Ollerton region. The Grounds Maintenance works are likely to include, but not be limited to:

— Grass cutting of communal lawns and verges (grass collection according to detailed scheme specifications);

— Trimming of hedges and shrubs to agreed dimensions;

— Minor tree works;

— Removal of leaf fall;

— Shrub beds, hard surfaced areas, paths to be maintained weed and self set sapling free;

— Sweeping and weed removal of moss in car parks, paved areas etc.;

— A site litter pick on each scheme visit.

In addition, health and safety issues, damage to plants, trees and property and fly tipping should reported whenever it is observed.

Contractors will be expected to undertake their work in a courteous and respectful manner and liaise effectively with tenants and the Contracting Authority.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total quantity and scope cannot be guaranteed. However Contracting Authority expects the value of business within this contract area to be in the region of 11 000 GBP per annum over the contract term.

4)

Indication about different contract dates

5)

Additional Information about lots