CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Alliance Homes, Aster Group, Bournemouth Borough Council, Curo Group, Housing Solutions Group, Knightstone, Merlin Housing Society, Shepherds Bush H, Solon SW HA, Sovereign HA, Stroud District Council, Stonewater, Affinity Sutton, Gloucester City Homes, Oxford City Council, Winchester City Council, Homes in Sedgemoor, United Communities, Taunton Deane Borough Council, Efficiency East Midlands, Eastern Procurement, South East Consortium, Advantage South West, any additional public bodies

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South and South West England and South Wales.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This tender is issued in connection with a competitive procurement process, which is conducted in accordance with the Open Procedure under the Public Contract Regulations 2015.

Initial expressions of interest are invited from potential providers wishing to provide decorating services to occupied and vacant domestic housing and commercial properties throughout the area covered by Westworks.

The work will be of a single lot and multiple providers will be considered to achieve geographical and volume coverage. We are not intending to split the works by geographical lots but to award works based on providers' ability to deliver in a specific area by running mini-competitions prior to awarding call-off contracts from the framework.

We are therefore inviting bids based on technical and geographical capability so as to encourage small to medium as well as larger enterprises to participate. Companies should make clear the areas within which they can deliver the services required. Limited geographical coverage by a potential provider will not necessarily exclude them from the process as it is a Westworks aim to encourage local employment and businesses as well as engaging with other suitably qualified providers. It is the intention of Westworks to engage with enough suitably qualified providers to achieve these aims.

The main geographical area to be covered by the provided services covers the south and south west of England and South Wales but may encompass any part of the UK.

Contract Call-off Procedure.

The resultant framework will be accessed by users through mini-competition. The procedure will be compliant with The Public Contracts Regulations 2015.

Mini-competition will be via the Westworks in-Tend portal and all qualifying providers on the framework will be invited to enter the competition. The scope of call off contracts with individual users will be further clarified and contracts will be placed upon satisfactory conclusion of the mini-competition. The user may use single lots or multiple lots as well as a combination of Westworks' other arrangements to provide the best value for users. This may include direct materials supply, appointed providers of other services etc. All call-off contracts drawn from the framework will be subject to further competitive selection processes and will include most economically advantageous tender (MEAT) and project specific criteria which will be determined at the time of the call-off and by the contracting authority (i.e. WW Member or user) by mini-competition. These aspects and requirements will be clarified at mini-competition stage.

Bidders should note that this tender has been limited in its content to general works and services and as such call off contracts may encompass items not directly referred to in the pricing matrices but which may be reasonably required by users. In the event that a user has a requirement which is not adequately covered within these priced matrices, the mini-competition will specify and itemise these requirements. This will give all qualifying providers the opportunity to bid for the call-off contracts.

Framework call-off contracts procured via mini-competition will be awarded under the criteria notified at the time of the mini-competition.

Qualification criteria will be a combination of both financial and non-financial factors and will be in accordance with Regulations 76 of the Public Contract Regulations 2015.

All subsequent call-off contracts drawn from the framework will be subject to further competitive selection processes and will include most economically advantageous tender (MEAT) criteria and project specific criteria which will be determined at the time of the call-off and by the contracting authority (i.e. Westworks Member or partner).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

1. all candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

2. all candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

3. all candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

4. all candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of gross misconduct in the course of their business or profession;

5. all candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

6. any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

7. all candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

8. all candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;

9. all candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

DECS2016/ITT

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent