CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

The Supply and Fitting of Tyres to Commercial Vehicle Fleet.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

Wessex Water Operating Region.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Wessex Water covers the counties of South Gloucestershire, Bristol, Somerset, Dorset and the western parts of Wiltshire and Hampshire.

Suppliers are required to offer a single point of contact to manage all routine and emergency tyre replacement requirements.

Whilst the majority of requirements will be during a working week of Monday-Friday 8:30 to 17:30 our tankers routinely operate 24/7 and our maintenance teams are on call 24/7.

As such we need a guaranteed 60-90 minutes response time 24/7, 365 days.

Wessex requires the successful supplier to provide consolidated monthly invoicing, backed up with data for each transaction.

Standard net prices are required for the full range of tyres and services, including call out, out of hours etc. These are to be fixed for a 12-month period, with subsequent reviews in line with pre-agreed criteria.

Wessex Water will only accept quality branded, new tyres, with the exception of the HGV Fleet where First Life Casings of quality branded tyres will be considered. Suppliers will need to list the brands they would offer under the ‘quality’ banner.

Unless specifically approved by Wessex or its agent(s) routine replacement is only authorised where the tyre tread is 2 mm or under.

The procedure for replacing HGV tyres is detailed below:

— authorisation must be obtained before changing any tyres during normal working hours from GJC Commercials our HGV agent;

— out of hours breakdowns to be attended and agent to be contacted when repair completed;

— out of hours calls for worn tyres that are still legal need to be authorised by agent not driver;

— all wheels to be re-torqued as to manufactures recommendation;

— after re-torque lock tabs must be fitted to all removed wheels;

— if for any reason the re-torque or fitting of lock tabs cannot be completed the supplier must contact Wessex Water Fleet department or GJC Commercials before leaving site.

The framework agreement will be for 4-year period.

If you can satisfy these requirements and would like to be pre-qualify to receive the tender please email Ashley Mee, Head of Purchasing, ashley.mee@wessexwater.co.uk by 4.12.2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Wessex Water covers the counties of South Gloucestershire, Bristol, Somerset, Dorset and the western parts of Wiltshire and Hampshire.

Suppliers are required to offer a single point of contact to manage all routine and emergency tyre replacement requirements.

Whilst the majority of requirements will be during a working week of Monday-Friday 8:30 to 5:30 our tankers routinely operate 24/7 and our maintenance teams are on call 24/7.

As such we need a guaranteed 60-90 minutes response time 24/7, 365 days.

Wessex requires the successful supplier to provide consolidated monthly invoicing, backed up with data for each transaction.

Standard net prices are required for the full range of tyres and services, including call out, out of hours etc. These are to be fixed for a 12-month period, with subsequent reviews in line with pre-agreed criteria.

Wessex Water will only accept quality branded, new tyres, with the exception of the HGV Fleet where First Life Casings of quality branded tyres will be considered. Suppliers will need to list the brands they would offer under the ‘quality’ banner.

Unless specifically approved by Wessex or its agent(s) routine replacement is only authorised where the tyre tread is 2 mm or under.

The procedure for replacing HGV tyres is detailed below:

— authorisation must be obtained before changing any tyres during normal working hours from GJC Commercials our HGV agent;

— out of hours breakdowns to be attended and agent to be contacted when repair completed;

— out of hours calls for worn tyres that are still legal need to be authorised by agent not driver;

— all wheels to be re-torqued as to manufactures recommendation;

— after re-torque lock tabs must be fitted to all removed wheels;

— if for any reason the re-torque or fitting of lock tabs cannot be completed the supplier must contact Wessex Water Fleet department or GJC Commercials before leaving site.

The framework agreement will be for an initial 4-year period.

If you can satisfy these requirements and would like to be pre-qualify to receive the tender please email Ashley Mee, Head of Purchasing, ashley.mee@wessexwater.co.uk by 4.12.2015.

II.2.2)

Options

The framework agreement will be for an initial 4-year period.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

Successful economic operators with a Parent Company will be required to sign a Parent Company Guarantee guaranteeing all contracts performed by the economic operators under the framework agreement (further details will be provided in the Invitation to Tender (ITT) document).

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details will be provided in the Invitation to Tender (ITT) document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

As detailed in the Pre-Qualification Questionnaire (PQQ).

III.2.2)

Economic and financial capacity

As detailed in the Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT) document.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for executing the contract?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

TRANS.011

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Economic operators must express their interest by requesting a Pre-Qualification Questionnaire (PQQ). The PQQ should be requested by email to: ashley.mee@wessexwater.co.uk

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

Wessex Water Services Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2006 (SI 2006 No 6) as amended provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice