CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Newark, Nottinghamshire, United Kingdom.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The contract will require the construction of a 60 unit extra-care facility on a green field site in Newark, Nottinghamshire. The scheme is being developed by Newark and Sherwood Homes Limited on behalf of Newark and Sherwood District Council and is expected to benefit from grants from Nottinghamshire County Council (NCC) and the Homes and Communities Agency (HCA). The scheme specification is to accommodate the requirements of NCC and HCA and is expected to see a high standard of quality design in order to become a ‘landmark’ building within the area. The contractor must therefore be able to lead the construction of this quality product and interpret the aspirations of the Council and stakeholders in terms of the aesthetics as well as internal and external environments. The scheme is to incorporate the Design Standards of the Council, the HCA, Nottinghamshire County Council, HAPPI and The Dementia Design Guidance published by the University of Stirling. Consequently the Council is expecting interest from contractors with experience in delivering extra care facilities with a focus on residents with dementia or similar care support needs.

Note: The estimated value of the contract is in the range of 8 000 000 GBP to 9 000 000 GBP (excl. VAT). The minimum annual turnover for potential Contractors wishing to tender for this project is 16 000 000 GBP. Potential Contractors who have a lower turnover will not be successful at PQQ stage.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A parent company guarantee is required where applicable.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

The contract will be a JCT DB11 with Employer's amendments. The contract conditions will be provided in the Invitation to Tender documents.

The successful contractor will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly,contract performance conditions may relate in particular to social and environmental considerations.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, as amended (implementing Title II, Chapter III, Section 3, Subsection I of Directive 2014/24/EU), on the basis of information provided in response to the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Evaluation criteria and scoring matrix as detailed in the Pre-Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

LF/PCH/Bowbridge

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Applicants must complete a Pre-Qualification Questionnaire (obtainable from Newark and Sherwood Homes by e-mailing liz.fitzpatrick@nshomes.co.uk) which must be returned with the supporting documentation to the address stated in the questionnaire by midday on 18.12.2015. Questionnaires received after this time will not be processed. It is anticipated that tender documents will be issued to the shortlisted contractors on 25.1.2016 with a tender submission deadline of 11.3.2016.

The Council sees this construction project as a means to stimulate the local economy, providing job opportunities directly and through the use of local suppliers and supply chains. Accordingly contract performance conditions may relate in particular to social and environmental considerations with the successful contractor being required to actively participate in the economic and social regeneration of the district.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Newark and Sherwood District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated by electronic means to tenderers. The standstill notice will include:

(a) the criteria for the award of the contract;

(b) the full reasons for the award decision (including the characteristics and relative advantages of the successful tender);

(c) the identity of the successful tenderer;

(d) the score obtained by the economic operator which is to receive the notice and the score obtained by the economic operator to be awarded the contract, and

(e) when the standstill period is expected to end or the date before which the Council will not enter into the contract.

The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Public Contracts Regulations 2015 (Chapter 6, Regulation 92) require any proceedings to be commenced within 30 days, beginning with the date when the claimants first knew or ought to have known that grounds for starting the proceedings had arisen.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent