CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

County Durham and surrounding areas.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Livin is a homes and communities organisation operating primarily in the south of County Durham, currently managing in excess of 8 500 domestic properties. In addition to providing homes, livin strive to improve lives, and build strong and sustainable communities. Livin wish to procure a contractor to provide repairs and maintenance and cyclical maintenance including voids, gas servicing and repairs and planned capital works. The successful contractor will be required to provide a ‘total asset management solution’, including but not limited to the provision of asbestos surveys, EPCs, structural surveys, planning and building control applications, building surveying services, including party wall surveys, electrical testing, section 20 leaseholder notices and other services required to provide asset management support. The successful contractor will also be required to provide tenant liaison services. The contract duration will be for 9 years 9 months years with break points. It is anticipated that the total value of the contract over the 9 year 9 month period will be in the region of 150 000 000 GBP exc Vat. Works value is based upon current information, which may be subject to change. The scope of those works includes, but is not limited to:

— responsive and cyclical: works to the livin asset portfolio, including responsive repairs (including out of hours) and maintenance works, voids, one off component replacements, aids and adaptations, decants, damp proofing works, pest control, security board ups and fencing. Cyclical works include, but not limited to, water borne management (legionella) LPG heating maintenance, external redecoration, warm air heating maintenance, solid fuel appliance maintenance, air source heat pump maintenance, lift maintenance (including stair and passenger lifts), door entry systems maintenance, fire alarm maintenance, fire extinguisher maintenance, emergency lighting maintenance, intruder alarm maintenance,

— cleaning and maintenance of flat roof gutters, window cleaning, maintenance of cctv systems, PAT testing, smoke detector maintenance and periodic electrical inspections Provision of asset management support services including but not limited to the provision of asbestos surveys and removal, EPCs, structural surveys, planning and building control applications, building surveying services,

— electrical testing services, property MOT's, empty property/mortgage rescue surveys and other services required to provide total asset management support.

The provider will need to provide ICT support as required, to support the delivery of services and exchange/interface service information within livin, including the provision of an out of hours call centre.

Gas and solid fuel servicing and repairs: gas servicing (domestic and commercial), including annual inspections and safety certification and maintenance and repairs, including out of hours. Works may also include surveys of existing systems to identify faults and failure trends. Works will include repair of full central heating systems, including radiators, distribution pipework, valves and heating controls. Planned capital: works to the livin asset portfolio, including kitchen replacements, bathroom replacements, internal and external redecoration, heating installations, electrical upgrades, communal redecorations, window replacements, door replacements, roof renewals, external repairs, door entry installations, insulation works, insurance-related works, work associated with solar power generation, utility saving activities, general green technology, environmental improvements, asbestos surveys and removals, any other construction related works required to maintain the asset, adaptations generally. Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.mytenders.org/Search/Search_Switch.aspx?ID=108716

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=166109

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents. Livin may require parent company guarantee and/or other forms of appropriate security to be given.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead contractor to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The services provider and its supply chain will be required to actively participate in the delivery of social and/or environmental policy and digital vision and channel shift strategy objectives as well as those relating to customer involvement, recruitment, employment training, community and environmental sustainability and supply chain initiatives and to support delivery of strategic goals. This may include other value added contributions by the service provider(s) and its supply chain in order to support community programmes and initiatives promoted by livin. In addition, livin wishes to engage with suppliers who will deliver innovation to drive up service quality and efficiency, thereby providing value for money for livin's business and its customers.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

A minimum of 5 operators will be invited, though the Contracting Authority reserves the right to increase the number of operators to be invited to submit an ITT by 1 or 2 if their scores are closely placed around the cut-off point.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

livin/Assets/045

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply. The reason the contract is not divided into smaller Lots is due to the integrated nature of the model developed by livin.

(MT Ref:166109).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will allow a period of at least ten calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight on the second working day of the ten day standstill period, the contracting authority receives a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate. That information must be provided at least 3 working days before the expiry of the 10 days' standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice