CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

London and Hertfordshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Lot 1 is for a 10 year contract with an initial year delivered via a 3* gas contract (LGSRs and breakdowns) to circa 3 177 domestic properties that (subject to satisfactory performance) will become a 4* contract (LGSRs, breakdowns and boiler replacements) from years 2 to 10 during which time all boilers will be replaced. The contract could then be extended for a further 5 years from Year 10 on either a 3 or 4* basis.

Lot 2 is a 10-year contract for servicing and breakdown services to Origin's communal heating systems that comprise 16 commercial gas plant rooms. This contract also includes for the servicing and maintenance of ventilation systems, water booster and sewage pumps, heat stations, strainers, solar panels, dosing systems, unvented cylinders. The contract does not include installation of new commercial boilers.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of any financial conditions and payment arrangements required by the Contracting Authority will be set out in the Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Consortium bids must state on their face that the bidding members are a consortium. The Contracting Authority reserves the right to require a lead contractor to undertake primary contractual liability or to require that 1 or more parties are jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Description of particular conditions: Under the contracts, the Contractor and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions will relate in particular to social and/or environmental regeneration conditions.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Applicants will be required to complete a pre qualification questionnaire consistent with Directive 107 (1) in the 2015 Public Contracts Regulations. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned to the Electronic Submission URL by the date stipulated.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

A minimum of 5 operators will be invited to tender though the Contracting Authority reserves the right to increase the number of operators to be invited to tenders by 1 or 2, if their scores are closely placed around the cut-off point.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ech694OriginGas

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long-term Contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a Contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this Contract. Origin will be providing an opportunity for all interested Suppliers to attend a briefing session at Ibis Hotel Euston, 3 Cardington Street, NW1 2LW on Tuesday 1st December from 14:00 to 16:00. The purpose of this briefing will be to provide an introduction to Origin as well as an overview of the procurement process and the objectives of the procurement exercise. There will also be an opportunity to raise any queries you may have. Suppliers are requested to have a maximum of 2 attendees at the briefing. Please confirm who these will be to Fiona Lowe at echelon using the following email address: origin@echelonconsultancy.co.uk by 13:00 on the 30th November.

Origin are procuring the works as a two single contract lots to achieve economies of scale with single providers.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will allow a period of at least 10 calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If by midnight on the 2nd working day of the 10 day standstill period, the Contracting Authority receives a request in writing from a candidate as to why it was unsuccessful, the Contracting Authority is required to provide additional information to the candidate. That information must be provided at least 3 working days before the expiry of the 10 days standstill period (though the standstill period may be extended, if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1) An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the Contracting Authority of its duties under the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason). If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 is for a 10-year contract with an initial year delivered via a 3* gas contract (LGSRs and breakdowns) to circa 3 177 domestic properties that (subject to satisfactory performance) will become a 4* contract (LGSRs, breakdowns and boiler replacements) from years 2 to 10 during which time all boilers will be replaced. The Contract could then be extended for a further 5 years from Year 10 on either a 3 or 4* basis.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 is for a 10 year contract with an initial year delivered via a 3* gas contract (LGSRs and breakdowns) to circa 3 177 domestic properties that (subject to satisfactory performance) will become a 4* contract (LGSRs, breakdowns and boiler replacements) from years 2 to 10 during which time all boilers will be replaced. The Contract could then be extended for a further 5 years from Year 10 on either a 3 or 4* basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 is a 10-year contract for servicing and breakdown services to Origin's communal heating systems that comprise 16 commercial gas plant rooms. This contract also includes for the servicing and maintenance of ventilation systems, water booster and sewage pumps, heat stations, strainers, solar panels, dosing systems, unvented cylinders. The contract does not include installation of new commercial boilers.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 is a 10-year contract for servicing and breakdown services to Origin's communal heating systems that comprise 16 commercial gas plant rooms. This contract also includes for the servicing and maintenance of ventilation systems, water booster and sewage pumps, heat stations, strainers, solar panels, dosing systems, unvented cylinders. The contract does not include installation of new commercial boilers.

4)

Indication about different contract dates

5)

Additional Information about lots