CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

(Please note that Orbit are facilitating this procurement exercise for Yorkshire Housing Limited).

Yorkshire Housing requires a high quality grounds maintenance service to communal areas on stock either owned or managed by Yorkshire Housing as per the following:

Lot 1:

Grounds Maintenance: Local authority areas of: City of York Council, Harrogate Borough Council, Leeds City Council, Ryedale District Council, Scarborough Borough Council, Selby District Council and Wakefield Council.

Lot 2:

Grounds Maintenance: Local authority areas of: Barnsley Metropolitan Borough Council, Doncaster Metropolitan Borough Council, Rotherham Metropolitan Borough Council and Sheffield City Council.

Each Lot will be let as a framework agreement with 4 suppliers on it.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The tender will be let as a framework agreement per Lot with 4 suppliers on each. The umbrella agreement will be the JCT Framework Agreement and the underlying contract will be The JCT Measured Term Form of Contract. The operation of the framework will be to directly appoint the top ranked supplier to do all works and then move to rank two etc. if operational needs dictate. The framework list will also be used to obtain competitive quotations from.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Pre-Qualification Questionnaire is available at www.housingprocurement.com This will contain full details of the selection criteria and evaluation methodology.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The Pre-Qualification Questionnaire available on www.housingprocurement.com will contain full details of the selection criteria and evaluation methodology. Numbers given are estimates only. It is intended that the number shortlisted for each Lot will be between 5 and 10 suppliers or any number beyond this where scores dictate a natural break.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PP687

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Yorkshire Housing reserves the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note provision of a submission to Yorkshire Housing does not guarantee any level/amount of work. Yorkshire Housing will not, in any circumstances, reimburse any expense incurred by the applicants in preparing their pre-qualification questionnaire or tender submission. PQQs will be issued and must be returned via the electronic tendering system (ProContract) at www.housingprocurement.com Suppliers will need to register on the website (at no charge) in order to access information. Guidance on the operation of the system is available on the website without being registered. Any and all additional information will be issued through the website.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with the Public Contracts Regulations 2015 available at www.legislation.gov.uk

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent