Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Family Mosaic
Albion House, 20 Queen Elizabeth Street
London
SE1 2RJ
UK
Contact person: Andrew Isted
Telephone: +44 7779336816
E-mail: Andrew.Isted@familymosaic.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.familymosaic.co.uk/home/index.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Roofing and Guttering Repairs, Renewal and Scaffolding.
II.1.2) Main CPV code
45261900
II.1.3) Type of contract
Works
II.1.4) Short description
This notice relates to 2 contracts covering 2 areas of housing stock within London and Essex. The scope of each contract includes
a) Responsive repairs:
The works will comprise, but are not limited to:-
— Full or partial renewal of roofs.
— Full or partial renewal of guttering.
— Guttering clearance and testing.
— Roofing and Guttering repairs.
— Use of Skyvac or equivalent.
— Drone surveys.
— Responsive repair works to slate, concrete tiles, flat roof, felt, single skin, natural slates and asphalt roofing together with rain water installations.
— Emergency outside of normal working hours service for making safe.
— Future opportunity for communal guttering clearance programme.
— Internal remedial and making good works caused by roofing and guttering related problems
b) Scaffolding:
The works will comprise but is not limited to:
— Provision of scaffold drawings.
— Provision of scaffolding (erection and striking).
— Provision of towers, access platforms and abseiling.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
7 900 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
London North East, Lewisham, Hackney, Charlton Triangle and Essex Contract
II.2.2) Additional CPV code(s)
45260000
45261210
45261200
45261211
45261212
45261213
45261220
45261410
45262100
45261100
45261300
II.2.3) Place of performance
NUTS code:
UKI
UKH3
II.2.4) Description of the procurement
This lot relates to the award of a contract for Family Mosaic properties in London North East (including Haringey, Waltham Forest, Newham and Tower Hamlets), Lewisham (including Bromley), Hackney, Charlton Triangle (Greenwich) and Essex region.
As described in the short description (see Section II.1.4), the scope of the contract comprises of:
a) Responsive repairs
b) Scaffolding
The contract is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statements
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Charlton Triangle is a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive roofing and guttering repairs, renewal and scaffolding works. Orders may be placed for Charlton Triangle properties but Charlton Triangle is not a party to the contract.
Lot No: 2
II.2.1) Title
London North West Region, South East Region, South West Region, Islington and Old Oak Contract
II.2.2) Additional CPV code(s)
45260000
45261210
45261200
45261211
45261212
45261213
45261220
45261410
45262100
45261100
45261300
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the award of a contract for Family Mosaic properties in London North West Region (including Barnet, Harrow, Brent, Ealing and Hillingdon), South East Region (Southwark), South West Region (including Wandsworth, Lambeth, Merton, Sutton and Croydon), Islington and Old Oak Region (including Westminster, Kensington and Chelsea, Hammersmith and Fulham).
As described in the short description (see Section II.1.4), the scope of the contract comprises of:
a) Responsive repairs
b) Scaffolding
The contract is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statements
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Old Oak Plus is a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive roofing and guttering repairs, renewal and scaffolding works. Orders may be placed for Old Oak Plus properties but Old Oak Plus is not a party to the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 039-062983
Section V: Award of contract
Lot No: 1
Title: London North East, Lewisham, Hackney, Charlton Triangle and Essex Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
M.C.P. Property Services Limited
5 Yeomans Court, Ware Road
Hertford
SG13 7HJ
UK
Telephone: +44 1920465111
E-mail: cherrellem@mcp.community
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 100 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: London North West Region, South East Region, South West Region, Islington and Old Oak Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T Gilmartin Limited
1st Floor, Radius House, 51 Clarendon Road
Watford
WD17 1HP
UK
Telephone: +44 1582726803
E-mail: gillian@gilmartins.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The values stated in Sections V.2.4 are not the exact total value of each contract as tendered. For each contract awarded, the estimated maximum value per Lot is stated in Section V2.4 and is dependent on orders placed during the life of the contract:
— the value range for Lot 1 is estimated to be 3 100 000 GBP — 4 100 000 GBP
— the value range for Lot 2 is estimated to be 2 800 000 GBP — 3 800 000 GBP
Family Mosaic's procurement strategy is to have contractors that specialise in specific trades, roofing and guttering repairs and renewal being one such trade. Whilst there will be some aspects of multi trade that are completed through our minor works contract for large projects (for which a separate procurement process has been undertaken by Family Mosaic — see OJEU reference number: 2016/S 028-044569) specialist trade roofing, guttering and scaffolding works will predominantly be completed by specialist contractors and falls within the scope of this procurement.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Family Mosaic incorporated a minimum of ten (10) calendar days standstill period in accordance with Regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of the contracts.
VI.5) Date of dispatch of this notice
02/11/2016