Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Family Mosaic
Albion House, 20 Queen Elizabeth Street
London
SE1 2RJ
UK
Contact person: Andrew Isted
Telephone: +44 7779336816
E-mail: Andrew.Isted@familymosaic.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.familymosaic.co.uk/home/index.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs, Maintenance and Minor/Improvement Works.
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Works
II.1.4) Short description
This notice relates to the establishment of 5 frameworks covering 5 areas of housing stock within London and Essex. The scope of each framework includes:
a) Responsive Repairs: comprising but not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works: the survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock, comprising but not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal disrepair cases;
— Disability aids and adaptations and all associated works.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
42 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
London North East (including Haringey, Waltham Forest, Newham and Tower Hamlets) and Essex
II.2.2) Additional CPV code(s)
44533000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
UKH3
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London north east region and the Essex region.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works (as detailed in the short description at Section II.1.4) and covers a mix of works, services and supplies.
2 contractors have been appointed to each framework and 2 call-off contracts awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework has been appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Lot No: 2
II.2.1) Title
London North West Region (including Barnet, Harrow, Brent, Ealing and Hillingdon) and Hackney Region
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London north west region and the Hackney region.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works (as detailed in the short description at Section II.1.4) and covers a mix of works, services and supplies.
2 contractors have been appointed to each framework and 2 call-off contracts awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework has been appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Lot No: 3
II.2.1) Title
Islington Region and Old Oak Plus Region (including Hammersmith and Fulham, Kensington and Chelsea and Westminster)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's Islington region and regions covered by Old Oak Plus.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works (as detailed in the short description at Section II.1.4) and covers a mix of works, services and supplies.
2 contractors have been appointed to each framework and 2 call-off contracts awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework has been be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Old Oak Plus is a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive repairs, maintenance & minor/improvement works. Orders may be placed for Old Oak Plus properties but Old Oak Plus is not a party to the framework.
Lot No: 4
II.2.1) Title
Lewisham Region and Charlton Triangle (Greenwich)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's Lewisham region and regions covered by Charlton Triangle.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works (as detailed in the short description at Section II.1.4) and covers a mix of works, services and supplies.
2 contractors have been appointed to each framework and 2 call-off contracts awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework has been appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Charlton Triangle is a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive repairs, maintenance and minor/improvement works. Orders may be placed for Charlton Triangle properties but Charlton Triangle is not a party to the framework.
Lot No: 5
II.2.1) Title
South East Region (Southwark) and South West Region (including Wandsworth, Merton, Sutton, Lambeth and Croydon)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's South East and South West regions.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works (as detailed in the short description at Section II.1.4) and covers a mix of works, services and supplies.
2 contractors have been appointed to each framework and 2 call-off contracts awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework has been appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators.
Further details were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 028-044569
Section V: Award of contract
Lot No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axis Group Europe PLC
145-149 Vauxhall Street
London
SE11 5RH
UK
Telephone: +44 2035972195
E-mail: jill.pennell@axiseurope.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Breyer Group Plc
Faringdon Avenue, Harold Hill, Essex
Romford
RM3 8ST
UK
Telephone: +44 1708383606
E-mail: nwatts@breyergroup.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wates Living Space (Maintenance) Limited
Franklin House, Crown Road, Middlesex
Enfield
EN1 1FE
UK
Telephone: +44 1372861000
E-mail: sam.whitham@wates.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MNM Property Services Limited
97 Judd Street
London
WC1H 9JG
UK
Telephone: +44 2084381865
E-mail: litsa@mnm-properties.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wates Living Space (Maintenance) Limited
Franklin House, Crown Road, Middlesex
Enfield
EN1 1FE
UK
Telephone: +44 1372861000
E-mail: sam.whitham@wates.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Polyteck Building Services Limited
869 High Road
London
N12 8QA
UK
Telephone: +44 2074810222
E-mail: sven@polyteck.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axis Europe PLC
145-149 Vauxhall Street
London
SE11 5RH
UK
Telephone: +44 2035972195
E-mail: jill.pennell@axiseurope.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Breyer Group PLC
Faringdon Avenue, Harold Hill, Essex
Romford
RM3 8ST
UK
Telephone: +44 1708383606
E-mail: nwatts@breyergroup.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Axis Europe PLC
145-149 Vauxhall Street
London
SE11 5RH
UK
Telephone: +44 2035972195
E-mail: jill.pennell@axiseurope.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 000 000.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/10/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Breyer Group PLC
Faringdon Avenue, Harold Hill, Essex
Romford
RM3 8ST
UK
Telephone: +44 170898606
E-mail: nwatts@breyergroup.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The values stated in Sections V.2.4 are not the exact total value of each contract as tendered. For each contract awarded, the estimated maximum value per Lot (not contract) is stated in Section V.2.4) and the value per contract is dependent on orders placed during the life of the contract:
— the value range for Lot 1 is estimated to be 7 000 000 GBP-9 000 000 GBP;
— the value range for Lot 2 is estimated to be 10 000 000 GBP-12 500 000 GBP;
— the value range for Lot 3 is estimated to be 8 500 000 GBP-11 000 000 GBP;
— the value range for Lot 4 is estimated to be 2 500 000 GBP-4 000 000 GBP;
— the value range for Lot 5 is estimated to be 4 500 000 GBP-6 000 000 GBP.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Family Mosaic incorporated a minimum of ten (10) calendar days standstill period in accordance with Regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of the frameworks.
VI.5) Date of dispatch of this notice
02/11/2016