Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
Kingston upon Hull City Council
Hull City Council, Room 154, The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UK
Contact person: Hull City Council
Telephone: +44 1482616291
E-mail: dave.sullivan@hullcc.gov.uk
NUTS: UKE11
Internet address(es)
Main address: http://www.hullcc.gov.uk
Address of the buyer profile: http://www.hullcc.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.yortender.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Taxi & Small Bus Services.
Reference number: DN217334
II.1.2) Main CPV code
60100000
II.1.3) Type of contract
Services
II.1.4) Short description
Kingston upon Hull City Council (the Authority) is seeking providers to supply & deliver transport services for Education and Social Care. The Authority intends to establish a Dynamic Purchasing System (DPS) for the provision of its Transport Services with suitably qualified operators of Private Hire, Hackney Carriage and PSV/PCV vehicles. The Authority proposes to enter into Contract(s) for periods of 1 to 4 years, dependant on the category of vehicle, with options to extend. Such extensions will be at the discretion of the Authority and subject to satisfactory performance. Lots or routes or a combination of both may be tendered. Suppliers can apply to join the DPS at any point during its lifetime. Interested providers are to complete a designated Standard Selection Questionnaire (SQ) via YORtender. Please log into YORtender and search Hull City Council, Taxi & Small Bus Services, Dynamic Purchasing System, and register your interest by completing and submitting the SQ.
II.1.5) Estimated total value
Value excluding VAT:
15 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Taxis, up to 8 seats
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 1.
Taxis (up to 8 seats).
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes or routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016. Applications to join this DPS must be via YORtender.
Lot No: 2
II.2.1) Title
Mini Buses, 9 seats and above
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 2.
Mini Buses (9 seats and above).
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016. Applications to join this DPS must be via YORtender.
Lot No: 3
II.2.1) Title
Small Coaches, 16 seats and above
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 3.
Small Coaches (16 seats and above).
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016.Applications to join this DPS must be via YORtender.
Lot No: 4
II.2.1) Title
Coach, 21 seats and above
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 4.
Coaches (21 seats and above).
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016.Applications to join this DPS must be via YORtender.
Lot No: 5
II.2.1) Title
Adapted Taxis
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 5.
Adapted Taxis.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016. Applications to join this DPS must be via YORtender.
Lot No: 6
II.2.1) Title
Adapted Mini Buses
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. Category 6.
Adapted Mini Buses.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016. Applications to join this DPS must be via YORtender.
Lot No: 7
II.2.1) Title
Adapted Larger vehicles
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
The routes and destinations for this transport provision may be within the boundaries of Hull but may also be to and from locations outside of the Authority's geographical boundaries.
II.2.4) Description of the procurement
DPS. category 7.
Adapted Larger Vehicles.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/11/2016
End:
03/11/2026
This contract is subject to renewal: Yes
Description of renewals:
Contracts for routes or routes within lots will be tendered as an when required throughout the lifetime of the DPS. We anticipate the DPS will run for 10 years. The Authority reserves the right to extend, reduce or terminate the DPS by giving appropriate notice. Individual Contract(s) will run for periods of 1 to 4 years, dependant on the category of vehicle.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please be aware actual routes/ routes within lots for the mini competitions/tender stages will be clarified within the tender documentation once published. We anticipate up to 37 lots incorporation approximately 118 routes. The Authority anticipates that the DPS will launch early November 2016. Applications to join this DPS must be via YORtender.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
See tender documentation.
III.2.2) Contract performance conditions
See tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
The Authority reserves the right to seek further competition through an e-auction process, but may not deem it appropriate in all cases. Tenderers are therefore requested to submit their best offers which may inform, shouldan e-auction proceed, the opening bid by that Tenderer.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
03/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
We anticipate the DPS will run for 10 years; however the Authority reserves the right to reduce, extend or terminate with appropriate notification via OJEU. This does not mean the individual contracts will be implemented for the same duration. Lots or individual routes or a combination of both may be tendered. Work on the lots / routes will continue until finalised within the ITT documentation. The Authority proposes to enter into Contract(s) for periods of 1 to 4 years dependant on the category of vehicle, with options to extend. Such extensions will be at the discretion of the Authority and subject to satisfactory performance. Interested providers are to complete a designated Standard Selection Questionnaire (SQ) via YORtender and register your interest. Only those providers that apply and are successful within the DPS will be invited to the tender stage(s). Approximate service value, 1 500 GBP pa.
VI.4) Procedures for review
VI.4.1) Review body
Kingston upon Hull City Council
Hull
UK
VI.4.2) Body responsible for mediation procedures
Kingston upon Hull City Council
Hull City Council. Town Clerks Service. Legal Department. The Guildhall. Alfred Gelder Street
Hull
HU1 2AA
UK
Telephone: +44 1482300300
E-mail: legalnotices@hullcc.gov.uk
Internet address(es)
URL: http://www.hullcc.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kingston upon Hull City Council
Hull City Council. Town Clerks Service. Legal Department. The Guildhall. Alfred Gelder Street
Hull
HU1 2AA
UK
Telephone: +44 1482300300
E-mail: legalnotices@hullcc.gov.uk
Internet address(es)
URL: http://www.hullcc.gov.uk
VI.5) Date of dispatch of this notice
02/11/2016