Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Abertay
Bell Street
Dundee
DD1 1HG
UK
Telephone: +44 1382308995
E-mail: procurement@abertay.ac.uk
NUTS: UKM21
Internet address(es)
Main address: http://www.abertay.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: higher education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Implementation and Support of a Current Research Information System.
Reference number: AU/FIN/2016/22/CRIS
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Aberay University wishes to procure an existing current research information system as detailed within the Specification of Requirements to address research application initiation and parallel approval workflows, research awards management, research profile and publication management and institutional repository. Also research activity business intelligence including REF assessment.
II.1.5) Estimated total value
Value excluding VAT:
160 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM21
Main site or place of performance:
Abertay University, Dundee, Scotland.
II.2.4) Description of the procurement
Supply, implementation and support for a current research information system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ability of system proposed to meet or exceed the specification of requirements listed
/ Weighting: 50
Quality criterion: System Maintenance
/ Weighting: 5
Quality criterion: Business Continuity and Reliability
/ Weighting: 5
Quality criterion: Training Options
/ Weighting: 5
Quality criterion: Account Management and Support
/ Weighting: 10
Quality criterion: Exit Strategy
/ Weighting: 5
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
2 X 12 month optional extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
A variation may be allowed during the contract term for additional services not stated within the contract documents which are associated with the system requirements of this tender.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Applicable to this Tender.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders should complete ESPD Section 4B.2.1 providing yearly (specific) turnover in the business area covered by the contract and specified in the relevant Contract Notice for the past 3 complete financial years. The Purchaser will satisfy itself that this is sufficient to allow delivery of the services for the full contract period.
Bidders should complete ESPD Section 4B.5.1 confirming they hold, or can commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below:
Minimum level(s) of standards required:
Employers' liability insurance to the extent of at least GBP5m per claim and unlimited in total;
Public / product liability insurance to the extent of at least GBP5m per claim and unlimited in total;
Professional indemnity insurance to the extent of at least GBP2m per claim and unlimited in total.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide at least 2 examples that demonstrate they have the relevant experience to deliver the services as described below:
Minimum level(s) of standards required:
The examples relate to the proposed system and shall be based on an existing product which has been implemented within the Higher Education sector in the UK.
The successful bidder's account manager/consultant proposed to manage the project shall demonstrate prior experience of implementing the proposed system within multiple Universities within the UK.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
08/03/2017
IV.2.7) Conditions for opening of tenders
Date:
01/12/2016
Local time: 12:00
Place:
Abertay University, Dundee, Scotland.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is expected this contract will include the 2 X 12 month extension periods therefore any further notices would be around October 2022.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Supplier will be judged on the basis of the European Single Procurement Document (ESPD) response and any supplementary information obtained in Part II of the ESPD. This is normally for information only, however the Purchaser may choose not to select bidders that cannot provide basic company information.
Bidders should state if they intend to sub-contract any share of the contract to a third party.
The Supplier will also be judged on the basis of the ESPD response and any supplementary information obtained in Part III of the ESPD.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=468928.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:468928).
VI.4) Procedures for review
VI.4.1) Review body
University of Abertay
Bell Street
Dundee
DD1 1HG
UK
Telephone: +44 1382308995
Internet address(es)
URL: http://www.abertay.ac.uk
VI.5) Date of dispatch of this notice
31/10/2016