Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Contact person: Keith Downie

Telephone: +44 1316688600

E-mail: procurement@hes.scot

Fax: +44 1316688877

NUTS: UKM25

Internet address(es)

Main address: http://historicenvironment.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

II.1.1) Title

Reference number: HS/C/3748

II.1.2) Main CPV code

72222300

II.1.3) Type of contract

Services

II.1.4) Short description

HES currently has an IT Managed Service Contract with Atos IT Services UK Ltd. The contract was let under the Procurement Scotland Framework. The contract is due to expire on 31.12.2016 after we took up the option to extend by a further year in 2015. Due to circumstances outside the control of HES, the replacement arrangements to provide these services will not be in place until after 31.12.2016.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 552 010.00  GBP

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation

HES currently has an IT Managed Service Contract with Atos IT Services UK Ltd. The contract was let under the Procurement Scotland Framework. The contract is due to expire on 31.12.2016 after we took up the option to extend by a further year in 2015. Due to circumstances outside the control of HES, the replacement arrangements to provide these services will not be in place until after 31.12.2016. The service currently provided under the IT Managed Service contract will form part of the shared service provision with Scottish Government and Scottish Natural Heritage which was also driven by the requirement to solution a new network for HES and the migration of users and systems to SWAN.

The current IS Team has recently undertaken and completed a complex project to move staff from the Scottish Government SCOTS network to a new HES network environment. Alongside that has been the need to resource and structure an in-house team to deliver an internal service function for IS. The timeframe for reviewing the Atos service provisions and determining a way forward to a managed and successful outcome is around a minimum of 12 months and we are beyond that period. HES want to give careful and measured consideration to the right solution for managing the services outlined above, including what arrangement is best placed to ensure that we achieve resilient and secure functionality which provides the best value for money.

Given the above, Historic Environment Scotland are proposing to extend the IT Managed Service contract with Atos as being the only viable option by 12 months to 31.12.2017. During the period between now and the end of the extended period, HES will commence a project to review, assess long-term requirements for these services provisions and implement new arrangements to commence 1.1.2018.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 181-325069

Atos

3 Appleton Place, Eliburn

Livingston

EH54 7EZ

UK

NUTS: UKM28

The contractor is an SME: No

VI.4.1) Review body