Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Paganel Primary School
Erdington Road, Aldridge
Birmingham
B29 5TG
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://http://www.paganelschool.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/paganel_primary_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Paganel Primary School — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Paganel Primary School.
Paganel Primary School is situated in Selly Oak, South Birmingham, and currently has 375 children on roll. The school has a highly successful nursery and a Resource Base for 6 KS2 ASC pupils. Since September 2013 the school has been expanding year-on-year, and is expected to become a full two-form entry school by 2018.
Our whole school target is:
‘The Pursuit of Greatness’ ~ this is underpinned by the core values of Respect, Enquire and Persevere.
II.1.5) Estimated total value
Value excluding VAT:
550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Paganel Primary School
Birmingham
United Kingdom.
II.2.4) Description of the procurement
The contract will commence on 1.4.2017 for an initial period of three years, with the opportunity to extend for a further period of 3 years at the discretion of the governing body. This is the first time the market has been tested for the catering service.
The School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful contractor to evidence, through their bid, how they shall support and complement its stated target. The School requires Year one Menus to be fully compliant with the Food for Life Silver standard, moving to Gold standard in Year two of the contract onwards.
The contract covers the scope for the provision of catering services within the School, which currently, lunch, all hospitality and free issue requirements. The School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site.
The School intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall student experience, through the regular introduction of new ingredients, themed and promotional events. The successful contractor will be required to play their part in acting as a catalyst for improvement of the pupil experience. Approximately 27 % of the current pupil roll are Muslims, though at present there are no plans for a specific Halal catering provision.
The successful contractor will work closely with the School to manage the provision of catering and the overall ‘meal experience. Contractor’s thoughts regarding how to support the School’s strategic objective of being ‘cashless’ within the term of the initial contract are welcome.
The School invites bidders to consider offers of Capital Investment.
Currently Years 3-6 are charged 2.15 GBP a day for a school meal. Reception, Year 1 and Year 2 are eligible for Universal Free School Meals, at no cost to the parents/carers. Nursery Children need to pay for their school dinners on their 2 full-time days at a cost of 1.85 GBP per day — 3.90 GBP per week.
The contract includes a service on each of the 190 full academic days and by agreement for the 5 inset days. Annual catering revenue for the year ending 31.3.2016 91,971 GBP
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
550 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/paganel_primary_school
The closing date for receipt of the Pre-Qualification Questionnaire is 5.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Paganel Primary School
Birmingham
UK
VI.4.2) Body responsible for mediation procedures
Paganel Primary School
Birmingham
UK
VI.4.4) Service from which information about the review procedure may be obtained
Paganel Primary School
Birmingham
UK
VI.5) Date of dispatch of this notice
04/11/2016