Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Oxford City Council
St Aldate's Chambers, St Aldates
Oxford
OX1 1DS
UK
Contact person: Miss Kay Allsopp
Telephone: +44 7774100021
E-mail: KAllsopp@oxford.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: http://www.oxford.gov.uk
Address of the buyer profile: http://www.oxford.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Corporate Management Systems.
Reference number: DN127159
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of corporate management systems specifically: Financial Management, Payroll Administration, Human Resources Administration. The Council also invited the market to bid to support and manage the systems under a managed service arrangement for one or more of the corporate management systems referenced in the Specification for Lots 1-3.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
655 915.00
GBP/ Highest offer:
715 915.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Financial Management System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Financial Management System including: General Ledger (GL) Commitment Accounting Accounts Payable(AP) / Procurement Accounts Receivable (AR) / Debtors Module Budgetary accounting / management Budget preparation / planning Fixed Asset Module Bank Reconciliation Support and Maintenance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Payroll Administration System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Payroll Administration system including: — Payroll — HMRC interface — Production of HMRC and Pension Fundreturns — On-line Expenses — Overtime Claims — Timesheets — Payslips, P60's, P11D's — Pension processing —BACs payments — Support and Maintenance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Human Resource Administration
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Human Resources Administration system including: — Recruitment — Performance management including learning and development — Employee and Manager self-service — Support and Maintenance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Managed Service
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Managed Service for one or more of the corporate management systems reference in the Specification (Lots 1-3) including: — Service desk — Incident, problem and event management — Change and release management— Capacity planning and demand management — Service Level Agreement management and reporting —Application patching and upgrades — Continuous service improvement.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 085-151065
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Contract No: DN127159
Title: Financial Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/09/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit4 Business Software Limited
01737985
Eden House, 82 Macrae Road, Eden Business Park, Ham Green
Bristol
BS20 0DD
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
400 000.00
GBP
/ Highest offer:
460 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN127159
Title: Payroll Administration System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/10/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR (trading name of Midland Software Software Limited)
1852206
Peterbridge House, The Lakes
Northampton
NN4 7HB
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 772.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: DN127159
Title: Human Resource Administration
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/10/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR (trading name of Midland Software Limited)
1852206
Peterbridge House, The Lakes
Northampton
NN4 7HB
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 772.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: DN127159
Title: Managed Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/10/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR (trading name of Midland Software Limited)
1852206
Peterbridge House, The Lakes
Northampton
NN4 7HB
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 154 371.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxford City Council
St Aldate's Chambers, St Aldate's
Oxford
OX1 1DS
UK
E-mail: mnewman@oxford.gov.uk
Internet address(es)
URL: www.oxford.gov.uk
VI.5) Date of dispatch of this notice
08/11/2016