Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Eastern Procurement Ltd
08351985
Ashwellthorpe
NR16 1ET
UK
Contact person: David Crawshaw
Telephone: +44 1508488244
E-mail: EPHS15@eastern-procurement.co.uk
NUTS: UKH13
Internet address(es)
Main address: http://www.eastern-procurement.co.uk
Address of the buyer profile: http://www.eastern-procurement.co.uk/ep-procurement-portal
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Heating Systems Servicing, Repairs and Maintenance Framework.
Reference number: EPHS15
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Works
II.1.4) Short description
Framework for heating systems servicing, repairs and maintenance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 650 388.94
GBP/ Highest offer:
1 765 517.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50700000
50720000
50721000
50531200
50710000
42510000
44600000
44620000
44621100
44621110
44621221
44621220
44621210
44621200
44621112
44621111
45331000
45310000
45330000
45331100
II.2.3) Place of performance
NUTS code:
UKH1
UKH2
UKH3
UKF2
UKF3
UKE13
Main site or place of performance:
United Kingdom: Primarily East of England, Norfolk, Suffolk, Essex, Cambridgeshire and Lincolnshire, with potential for future work in neighbouring counties.
II.2.4) Description of the procurement
Servicing, of domestic and commercial heating systems of all fuel types:
Responsive replacement of heating systems including but not limited to the following fuel types:
i. Gas;
ii. Oil;
iii. Solid Fuel and Biomass;
iv. Commercial Heating Systems — Including Replacements/Upgrades;
v. Heat Pumps;
vi. Electric Wet and Dry Systems;
vii. Renewable Technologies including:
viii. District Heating and Heat Meters;
c. Responsive repair to heating systems and appliances including out of hours;
d. Call handling and works planning for the above services (Option);
e. 4 Star Heating Service including planned upgrades (Option);
f. Other ancillary works.
The Framework Agreement will govern the letting of the contracts for the works. Call-offs will be made throughout the life of the Framework Agreement, including during the final year and may last beyond the life of the Framework Agreement.
Contractors and supply chains are required to participate in social and environmental outcomes.
II.2.5) Award criteria
Quality criterion: Planning management, Supply chain, Works efficiency, Corporate Social responsibility, Health and safety, Customer satisfaction, Residents' questions
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Contract Notice for information regarding on whose behalf the contract was awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 183-331360
Section V: Award of contract
Title: Heating Systems Servicing, Repairs and Maintenance Framework
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/09/2016
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Dodd Group (Midlands) Limited
01179878
Telford
UK
NUTS: UKG2
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Gasway Services Limited
04158628
Norwich
UK
NUTS: UKH13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Liberty Gas Group Limited
04242416
Knowsley
UK
NUTS: UKD52
The contractor is an SME:
No
V.2.3) Name and address of the contractor
British Gas Social Housing Limited T/A PH Jones
01026007
Windsor
UK
NUTS: UKJ11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Sure Maintenance Limited
04072464
Romford
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1 650 388.94
GBP
/ Highest offer:
1 765 517.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
14/11/2016