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Summary

OCID:
Published by:: Maidstone Grammar School for Girls
Authority ID:: AA56518
Publication date:: 16 November 2016
Deadline date:: 16 December 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1220 students on roll and 108 teaching and support staff, with a focus on exciting healthy food options to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1.4.2017 — 31.3.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Maidstone Grammar School for Girls the duration of this contract.

The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, an option for hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The value of the current contract is: -

2015 / 16:

Cash sales: 1 274.80 GBP

Free School Meals: 11 407.60 GBP

Hospitality: 1 329.50 GBP

Total: 14 011.90 GBP

2016 / 17 (year to date):

Cash sales: 5 257.40 GBP

Free School Meals: 763 GBP

Hospitality: 598.10 GBP

Total: 6 618.50 GBP

Maidstone Grammar School for Girls expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.

The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining area.

Please be advised that this contract will be let on a 3 + 2 years basis.

Please be advised that there are currently 8 staff employed to deliver the catering service; there are not current catering staff in the LGPS.

Please be advised that the catering service is currently run in house/ contracted to Independent Catering Ltd.

Please be advised that the School has a minimum requirement for a contractor's employers liability / public liability and professional indemnity insurance of £5 million.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Maidstone Grammar School for Girls

Buckland Road

Maidstone

ME16 0SF

Contact person: The Litmus Partnership Ltd

Telephone: +44 1276673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKJ42

Internet address(es)

Main address: http://www.mggs.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_catering

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maidstone Grammar School for Girls — Tender for Catering Services.

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful tenderer will be required to provide catering services at Maidstone Grammar School for Girls.

Maidstone Grammar School for Girls (MGGS) in Maidstone, Kent, was founded in 1888. It is a selective, foundation school for girls between 11-16, with a mixed Sixth Form. Judged by Ofsted as ‘outstanding’, it enjoys a reputation as one of the finest grammar schools in Kent, fostering academic distinction, intellectual curiosity, creativity and courage in our students. MGGS is committed to encouraging healthy eating and meeting the specific needs of school girls.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ42

Main site or place of performance:

Maidstone Grammar School for Girls

Maidstone

Kent

United Kingdom

II.2.4) Description of the procurement

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The value of the current contract is: -

2015 / 16:

Cash sales: 1 274.80 GBP

Free School Meals: 11 407.60 GBP

Hospitality: 1 329.50 GBP

Total: 14 011.90 GBP

2016 / 17 (year to date):

Cash sales: 5 257.40 GBP

Free School Meals: 763 GBP

Hospitality: 598.10 GBP

Total: 6 618.50 GBP

Please be advised that this contract will be let on a 3 + 2 years basis.

Please be advised that there are currently 8 staff employed to deliver the catering service; there are not current catering staff in the LGPS.

Please be advised that the catering service is currently run in house/ contracted to Independent Catering Ltd.

Please be advised that the School has a minimum requirement for a contractor's employers liability / public liability and professional indemnity insurance of £5 million.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017

End: 31/03/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/12/2016

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/01/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_catering

The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body

Maidstone Grammar School for Girls

Maidstone

VI.4.2) Body responsible for mediation procedures

Maidstone Grammar School for Girls

Maidstone

VI.4.4) Service from which information about the review procedure may be obtained

Maidstone Grammar School for Girls

Maidstone

VI.5) Date of dispatch of this notice

14/11/2016

Coding

Commodity categories

ID	Title	Parent category
55524000	School catering services	Catering services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Maidstone Grammar School for Girls — Tender for Catering Services.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information