Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Maidstone Grammar School for Girls
Buckland Road
Maidstone
ME16 0SF
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ42
Internet address(es)
Main address: http://www.mggs.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_cleaning
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maidstone Grammar School for Girls — Tender for Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide cleaning services at Maidstone Grammar School for Girls.
Maidstone Grammar School for Girls (MGGS) in Maidstone, Kent, was founded in 1888. It is a selective, foundation school for girls between 11-16, with a mixed Sixth Form. Judged by Ofsted as ‘outstanding’, it enjoys a reputation as one of the finest grammar schools in Kent, fostering academic distinction, intellectual curiosity, creativity and courage in our students. MGGS is committed to encouraging healthy eating and meeting the specific needs of school girls.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ42
Main site or place of performance:
Maidstone Grammar School for Girls
Maidstone
Kent
United Kingdom.
II.2.4) Description of the procurement
The School moved to the existing site in 1938; buildings vary significantly from a 1930s brick build, ‘temporary’ 1950s buildings, a ROSLA annex and 2 new blocks completed in the last 5 years.
The School is working to further increase the number of new builds, with the 1950s ‘temporary’ buildings next to be replaced. The School wants all students to feel proud of the environment in which they work.
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for two years nine months in duration from 1.9.2016 until 31.3.2019 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that this contract will be let on a 2 years 9 months + 2 years basis.
At present 16 cleaning operatives, including a working Manager are employed to work 52 hours a day, Monday to Friday. There are not incumbent members of cleaning staff who are members of the LGPS.
The current incumbent is the Kent Gurkha Company Ltd.
The value of the current contract is 110 000 GBP per annum.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2017
End:
31/03/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/12/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/01/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/maidstone_grammar_school_for_girls_cleaning
The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Maidstone Grammar School for Girls
Maidstone
UK
VI.4.2) Body responsible for mediation procedures
Maidstone Grammar School for Girls
Maidstone
UK
VI.4.4) Service from which information about the review procedure may be obtained
Maidstone Grammar School for Girls
Maidstone
UK
VI.5) Date of dispatch of this notice
14/11/2016