Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Derby College
The Roundhouse, Pride Park
Derby
DE24 8JE
UK
Contact person: Rosie O'Doherty
E-mail: rosie.odoherty@derby-college.ac.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby-college.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://in-tendhost.co.uk/fe
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://in-tendhost.co.uk/fe
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services.
Reference number: PR116
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a wide range of legal services.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79110000
79130000
79140000
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby College main Roundhouse campus.
II.2.4) Description of the procurement
Provision of a wide range of legal services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Criteria set out in pre-qualification documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further 1 x 12 month period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Limited to suitably qualified members of the legal profession.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/12/2016
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/01/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
42 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is an electronic tender. The tender process will be managed via the e-tender system provided and hosted by In-Tend Ltd. In-Tend Ltd is a University of Sheffield subsidiary organisation which provides procurement services to public and private sector organisations.
The bidders attention is drawn to the Step by Step Supplier Guide which explains how to register on the system and ultimately manage the procurement process from a bidders perspective.
The Step by Step Supplier Guide is provided with the suite of tender documents associated with this tender, but can also be downloaded from the In-Tend website by following the instructions below:
i) Visit http://in-tendhost.co.uk/fe
ii) Click on the ‘Guidance for Suppliers’ Tab.
iii) Download document entitled ‘Supplier E-Tendering Guide.doc’.
Bidders wanting to take part in this tender process must register on the In-Tend system and manage the process via this system.
All tender submissions must be returned via the In-Tend system, using the ‘My Tender Return’ section of the website. The College is unable to accept tender submissions in hard copy format or via fax or email. Tender submissions received in this manner will be disqualified from the tender process.
Bidders should note the following:
— It is the bidders responsibility to ensure that a copy of All documentation is retained by the operator prior to any submission.
— Ensure that no attachments uploaded to the e-tender system possess any software virus that prevents the College opening the documents post-deadline. Ensure also that any software media / file types used are commonplace to the College (e.g. Word, PDF, Excel) and that file types are not corrupt when uploaded. It is always recommended to present documents in a PDF format to avoid such issues. The College reserves the right to disqualify any tender submission which cannot be opened (for the reasons discussed) post-deadline.
— It is the bidders responsibility to maintain an ‘active’ tender account throughout the process. Accounts tend to become inactive if an operator mistakenly keys-in an incorrect password several times. It is not the responsibility of the College to monitor the status of tenderer accounts. Please be aware that any tender communications may not be available to view if an account is inactive. In the first instance, please contact In-Tend Ltd direct to get the account re-instated. It is required that the bidder regularly checks the status of their tender accounts during a procurement. The College is not responsible for any missed communications (or the consequences) due to inactive accounts.
— All technical queries regarding the e-tender system should be directed to the In-Tend Support Desk, the contact details of which are as follows:
– Tel: 0844 272 8810.
– Email: support@in-tend.co.uk
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
17/11/2016