Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Monmouth Comprehensive School and Cluster
Old Dixton Road
Monmouth
NP25 3YT
UK
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKL21
Internet address(es)
Main address: http://monmouthcomprehensive.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/monmouth_comprehensive_school_and_cluster
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Monmouth Comprehensive School and Cluster — Tender for Caretaking and Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide caretaking and cleaning services for the Monmouth Cluster, which encompasses Monmouth Comprehensive School and four Primary Schools.
The contract will commence on 1.4.2017 for a period of three years.
This contract will be fixed price in nature with the successful contractor also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision and levels of caretaking provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98341140
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Monmouth Comprehensive School
Osbaston Primary School
Raglan Primary School
Cross Ash Primary School
Trellech Primary School
Monmouthshire
United Kingdom.
II.2.4) Description of the procurement
We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all caretaking and cleaning provision within the School.
The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within Monmouth Comprehensive School on the contract performance.
The projected cost of the caretaking and cleaning provision is circa 225 000 GBP per annum.
Along with Monmouth Comprehensive School, the following four primary schools are part of this tender process:
— Osbaston Primary School.
— Raglan Primary School.
— Cross Ash Primary School.
— Trellech Primary School.
The scope of services would be the same as for Monmouth Comprehensive School, however on a smaller scale.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
675 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/12/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/01/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/monmouth_comprehensive_school_and_cluster
The closing date for receipt of the Pre-Qualification Questionnaire is 16.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Monmouth Comprehensive School and Cluster
Monmouth
UK
VI.5) Date of dispatch of this notice
17/11/2016