Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Richmond Upon Thames
3rd Floor, Civic Centre, 44 York Street, Twickenham
London
TW1 3BZ
UK
Telephone: +44 2084875393
E-mail: ben.sawyer@richmond.gov.uk
NUTS: UKI2
Internet address(es)
Main address: www.richmond.gov.uk
I.1) Name and addresses
Wandsworth Borough Council
Town Hall, Wandsworth High Street
Wandsworth
SW18 2PU
UK
Contact person: Dahamia Stepehson- Knight
Telephone: +44 2088715074
E-mail: dstephenson@wandsworth.gov.uk
NUTS: UKI22
Internet address(es)
Main address: www.wandsworth.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=227541171
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hosted Web Based Planning System.
II.1.2) Main CPV code
48517000
II.1.3) Type of contract
Services
II.1.4) Short description
London Borough of Richmond upon Thames and Wandsworth Borough Council (together known as ‘the Authorities’), are inviting tenders for the provision of a hosted software system for housing. The Authorities will be entering into a joint contract with the successful tenderer.
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKI11
UKI22
Main site or place of performance:
Inner London — West, Outer London — South.
II.2.4) Description of the procurement
The requirement is for a new Hosted Web Based Planning System to be deployed into Wandsworth and Richmond Councils (‘the authorities’).
Our preferred solution is a hosted based platform.
The term of the proposed contract is to commence 12.6.2017 with go live 1.6.2018 with the option at the absolute discretion of the Authorities to extend for a further period or periods of up to 4 years. The estimated value of the contract over the initial term of 4 years and potential extension period of 4 years is 850 000 GBP with a total 8 year value of 1 700 000 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A further 4 years can be awarded at the absolute discretion of the council.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Potential for 4 year extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/01/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/02/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is a joint procurement conducted by London Borough of Richmond and Wandsworth Borough Council who have formed a shared staff structure. The Authorities will be entering into a joint contract with the successful tenderer and will manage the contract and monitor the performance of the services jointly.
Tenders must be submitted via the Delta e-Sourcing portal (www.deltaesourcing.com) no later than 12:00 noon 2.1.2017 Tenderers must register on this site to respond, although those already registered will not need to register again and will be able to use their existing username and password. Please note there is a password reminder link on the homepage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-IT-software-package./477BX4AC73
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/477BX4AC73
GO Reference: GO-20161125-PRO-9158253.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants who are unsuccessful shall be informed by the relevant Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
25/11/2016