Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Essex County Council
PO Box 4, County Hall, Market Road
Chelmsford
CM1 1JZ
UK
Telephone: +44 8457430430
E-mail: cara.gale@essex.gov.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.essex.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CLA Public Administration Licence.
Reference number: PW895844
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
CLA Public Administration Licence to enable copying of documents across Essex County Council and enable the public to photocopy material for a period of up to 8 years. The licence enables ECC annual blanket cover without the need to seek permission from individual copyright owners. The agreement will be reviewed annually and paid per annum. The Licence enables ECC to:
—Make photocopies from publications from the UK and 38 International territories.
—Produce scans from titles published in the UK and the US.
—Re-use and copy from electronic and online titles published in the UK and the US.
—Store copies on a secure Intranet for up to 30 days'.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
453 129.60
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
CLA Public Administration Licence to enable copying of documents across Essex County Council and enable the public to photocopy material for a period of up to 8 years. The licence enables ECC annual blanket cover without the need to seek permission from individual copyright owners. The agreement will be reviewed annually and paid per annum. The Licence enables ECC to:
—Make photocopies from publications from the UK and 38 International territories.
—Produce scans from titles published in the UK and the US.
—Re-use and copy from electronic and online titles published in the UK and the US.
—Store copies on a secure Intranet for up to 30 days'.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The requirement is for a copyright licence. There is only one supplier of such licence and the alternative (i.e. individual licences for all published works) is not a feasible option. It is noted that the Gov.uk website signposts local authorities to the Copyright Licensing Agency for a copyright licence. Under the Public Contracts Regulations, Regulation 32(2)(b) permits authorities to use the negotiated procedure without prior publication where a supply or service can be supplied only by a particular economic operator where competition is absent for technical reasons or the protection of exclusive right including intellectual property rights.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Title: CLA Public Administration Licence
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Copyright Licensing Agency Limited
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 453 129.60
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
30/10/2017