Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Symphony Housing Group (now known as Onward Homes)
12 Hanover Street
Liverpool
L1 4AA
UK
Contact person: Either the person named below, or our Consultant for this Project (jeremy.flint@gibbslaidler.co.uk)
E-mail: Paul.Till@onward.co.uk
NUTS: UKD
Internet address(es)
Main address: http://www.onward.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services Contract.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Onward Homes required the provision of Insurance Services involving insurance broking, insurance underwriting or a combination of both. The term included the arrangement, placing and
administration of insurance policies, as well as ancillary claims settlement and administration, risk management services and any other insurance related services.
There were 3 separate Lots covering:
— Motor Vehicle Insurance;
— Engineering Insurance and Inspection;
— All other insurance.
The minimum requirements for this procurement included:
— Appropriate insurance protection for the assets, earnings and liabilities of Onward Homes.
— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information.
— Appropriate and effective risk management services, including training and systems for the control and reduction of exposure and losses.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
5 470 000.00
GBP/ Highest offer:
5 796 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Motor Vehicle Insurance
II.2.2) Additional CPV code(s)
66514110
66516100
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Motor vehicle insurance services and insurance services as required by Onward Homes, and as more fully detailed in the tender documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
3 year Award period with the option to extend for up to 2 further years. Max. length 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Engineering Insurance and Inspection
II.2.2) Additional CPV code(s)
66519200
71630000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Engineering inspection services and insurances and insurance services as required and as fully detailed in the tender documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
3 year Award period with the option to extend for up to 2 further years. Max. length 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
All other Insurances
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Insurance covering; material damage, business interruption, liability, engineering, personal accident, fidelity guarantee / crime, professional indemnity, construction related and other insurances and insurance services as required by Onward Homes, which are not covered in Lots 1 and 2, and as fully detailed in the tender documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Cost criterion: Cost
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
3 year Award period with the option to extend for up to 2 further years. Max. length 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 046-084480
Section V: Award of contract
Lot No: 1
Title: Motor Vehicle Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J Gallagher Insurance Brokers Ltd
Railway Street
Chelmsford
CM1 1QE
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
178 000.00
GBP
/ Highest offer:
195 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 90 %
Short description of the part of the contract to be subcontracted:
Insurance coverage and related services will be provided by the Bidder's nominated Insurer / Risk carrier.
Section V: Award of contract
Lot No: 2
Title: Engineering Insurance and Inspection
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J Gallagher Insurance Brokers Ltd
Railway Street
Chelmsford
CM1 1QE
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
231 000.00
GBP
/ Highest offer:
248 500.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 95 %
Short description of the part of the contract to be subcontracted:
Insurance coverage and Inspection services will be provided by the Bidder's nominated Insurer / Risk carrier / Engineers.
Section V: Award of contract
Lot No: 3
Title: All other Insurances
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur J Gallagher Insurance Brokers Ltd
Railway Street
Chelmsford
CM1 1QE
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
5 026 000.00
GBP
/ Highest offer:
5 386 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 95 %
Short description of the part of the contract to be subcontracted:
Insurance coverage and related services will be provided by the Bidder's nominated Insurer / Risk carrier.
Section VI: Complementary information
VI.3) Additional information
Insurance of social landlords is a highly specialist field and Onward Homes required respondents to clearly demonstrate a strong ability to provide insurance in the RP sector where relevant (as
clarified within the contract documentation). This included providing details of insurance providers for the risks, details of insurance policy wordings and evidence of detailed knowledge and
experience on the part of all account servicing, claims handling and risk management staff. The proposal also required Bidders to demonstrate in practical terms the capability to manage effectively the insurance arrangements for the Group, as well as providing competitive insurance terms from experienced RP insurers. The Group required that all insurers proposed for its insurance arrangements shall be at least A rated by Standard and Poors or an equivalent rating agency.
VI.4) Procedures for review
VI.4.1) Review body
Gibbs Laidler Consulting LLP
Falcon House, Black Eagle Square
Westerham
TN16 1SE
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority entered into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
01/11/2017