Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aldwyck Housing Group
Houghton Regis
Dunstable
LU5 5UZ
UK
Contact person: Stephanie Turner
Telephone: +44 1582869220
E-mail: procurement@aldwyck.co.uk
NUTS: UKH21
Internet address(es)
Main address: https://aldwyck.co.uk
Address of the buyer profile: https://aldwyck.delta-esourcing.com
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Dunstable:-Insurance-services./27A2HC86J9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/6942BD9JQE
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Aldwyck Housing Group Limited Insurance and related Services.
Reference number: ALDINS17
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Aldwyck Housing Group Limited is looking for a Contractor to be appointed to provide a programme of Insurance and related Services for Property, Legal Liability and general non-life insurable risks, plus an Engineering Inspection contract.
II.1.5) Estimated total value
Value excluding VAT:
975 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority ideally seeks a single provider for all Lots. Lots 1 — 3 will be individually evaluated and therefore multiple awards may result. Where the respondent is an Insurance Broker it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of the risk carrier(s) will be required for evaluation purposes.
II.2) Description
Lot No: 1
II.2.1) Title
General Insurance and related services for Aldwyck Housing Group Limited
II.2.2) Additional CPV code(s)
66513100
66513200
66515000
66515100
66515200
66515410
66516000
66516400
66516500
66517300
66518000
66519500
II.2.3) Place of performance
NUTS code:
UKH25
Main site or place of performance:
Central Bedfordshire.
II.2.4) Description of the procurement
A programme of General Insurance and related services for Aldwyck Housing Group Limited, excluding Motor Fleet risks and Engineering Insurance/Inspection contract. The programme will require Insurance and related services for risks that may include but not limited to: property damage and business interruption, Employers, Public, Product and Property owners liability, Business Combined/Office, Money, All Risks, Computer, Contract Works, Group Personal Accident, Professional Indemnity, Fidelity Guarantee/Crime, Employment Practices, Cyber and Terrorism.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
824 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/04/2018
End:
27/04/2021
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend for a further 2 years (1 + 1), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a two stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order in order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend for a further two years (1 + 1), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the Tender documents.
Lot No: 2
II.2.1) Title
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
II.2.2) Additional CPV code(s)
66514110
66516100
66518000
II.2.3) Place of performance
NUTS code:
UKH25
Main site or place of performance:
Central Bedfordshire.
II.2.4) Description of the procurement
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use extensions).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
142 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/04/2018
End:
27/04/2021
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend for a further 2 years (1 + 1), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a two stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order in order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend for a further 2 years (1 + 1), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in Tender documents.
Lot No: 3
II.2.1) Title
Engineering Insurance and an associated Inspection Contract
II.2.2) Additional CPV code(s)
71630000
71631000
71631100
II.2.3) Place of performance
NUTS code:
UKH25
Main site or place of performance:
Central Bedfordshire.
II.2.4) Description of the procurement
Engineering Inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Aldwyck Housing Group Limited.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/04/2018
End:
27/04/2021
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend for a further 2 years (1 + 1), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a two stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order in order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group Limited will consider entering into a Long Term Agreement with the bidder and/or the risk carriers proposed by the bidder, for three years (or three periods of insurance), with an option to extend for a further two years (1 + 1), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in Tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past five years, plus details of three clients currently receiving similar services. Potential suppliers will be asked to evidence permission by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to, three years reports and accounts.
Minimum level(s) of standards required:
The financial ability to deliver the programme, including Insurers that are at least ‘A-’ rated by Standard and Poor's (or equivalent Rating Agency) and/or approved by the Bidder's Market Security Committee. In the case of the latter, Aldwyck Housing Group Limited will evaluate and accept the Insurer(s) at its sole discretion, subject to disclosure prior to the Bid deadline, of the Bidder's Market Security Committee's latest report, including written opinion from the Bidder's Committee that the Insurer would achieve a Standard and Poor's (or equivalent Rating Agency) rating of at least A- (or equivalent standard of solvency and claims paying ability through a recognisable measure) if/when seeking such rating.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The tender documents will require the providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the Prudential Regulation Authority, UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with regulated by the Financial Conduct Authority.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 3 to 5 years from the date of this Contract Notice.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Bidders should note that for reasons of Confidentiality, full Tender information will be made available only to those Bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within the SQ and via the Authority's eSourcing Portal to enable the Bidder to decide whether to participate in this process. All respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff at the ITT stage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://aldwyck.delta-esourcing.com/tenders/UK-UK-Dunstable:-Insurance-services./27A2HC86J9
To respond to this opportunity, please click here:
https://aldwyck.delta-esourcing.com/respond/27A2HC86J9
GO Reference: GO-2017111-PRO-11315763.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of intention to award. The Public Contracts Regulations 2015 provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought with the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
01/11/2017