Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Viewpoint Housing Association
4 South Oswald Road
Edinburgh
EH9 2HG
UK
Telephone: +44 1316684247
E-mail: info@altprocurement.co.uk
Fax: +44 1316620700
NUTS: UKM75
Internet address(es)
Main address: www.viewpoint.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11642
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: registered social landlord/charity
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance.
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Viewpoint Housing Association require.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance — Edinburgh
II.2.2) Additional CPV code(s)
77314000
77211500
77211400
77340000
77341000
71421000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Provision of Grounds Maintenance works at Viewpoint Housing Association properties in Edinburgh. Works include, but are not limited to:
— general monthly maintenance,
— grass and turf area maintenance,
— shrub and tree maintenance and pruning,
— herbaceous and ornamental flower bed maintenance,
— maintenance of hard standing areas,
— general planting works,
— snow clearing and gritting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
425 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial period of 36 months with option to extend for a further 24 months in 12 month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds Maintenance — Fife
II.2.2) Additional CPV code(s)
77314000
77211400
77211500
77340000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Provision of Grounds Maintenance works at Viewpoint Housing Association properties in Fife. Works include, but are not limited to:
— general monthly maintenance,
— grass and turf area maintenance,
— shrub and tree maintenance and pruning,
— herbaceous and ornamental flower bed maintenance,
— maintenance of hard standing areas,
— general planting works,
— snow clearing and gritting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial period of 36 months with option to extend for a further 24 months in 12 month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Selection Criteria is as stated in Minimum Level of Standards Required section below.
Minimum level(s) of standards required:
Question Reference 4B.1.1: Bidders will require to have a general minimum yearly turnover of 200 000 GBP for the last 3 years. Viewpoint reserve the right to request annual accounts as evidence for this.
Question Reference 4B.1.2: Bidders will require to have an average minimum yearly turnover of 200 000 GBP for the last 3 years. Viewpoint reserve the right to request annual accounts as evidence for this.
Question Reference 4B.5.1: Bidders will require to have Employers Liability Insurance cover for any one occurrence or series of occurrences arising out of one event shall be no less than GBP 10 000 000 (ten million pounds).
Question Reference 4B.5.5: Bidders will require to have Public Liability Insurance cover for any one occurrence or series of occurrences arising out of one event shall be no less than GBP 5 000 000 (five million pounds) and Contractor's All Risks Insurance cover for any one occurrence or series of occurrences arising out of one event shall be no less than GBP 1 000 000 (one million pounds).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The Selection Criteria is as stated in Minimum Level of Standards Required section below.
Minimum level(s) of standards required:
In response to Question 4C.1.2 bidders will be required to provide 4 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice and the Specification.
Examples must have been within the last three years and demonstrate (over the 4 examples) the relevant experience to deliver the service. Example contracts must have been within a housing environment which contained an element of dealing with vulnerable persons and should be of a similar scope and size. The example contracts must have been on-going for a minimum period of 12 months and the Bidder must be able to provide evidence of this.
In response to 4D.1 the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
or,
The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/12/2017
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months.
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=517491
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:517491)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=517491
VI.4) Procedures for review
VI.4.1) Review body
Viewpoint Housing Association
4 South Oswald Road
Edinburgh
EH9 2HG
UK
Telephone: +44 1316684247
Fax: +44 1316620700
Internet address(es)
URL: www.viewpoint.org.uk
VI.5) Date of dispatch of this notice
03/11/2017