Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: jamesrm1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework For The Hire Of Events Equipment And Services
Reference number: CCBC/PS1427/16/RJ
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.
The requirement is for a Framework for the hire of a range of events equipment and services. The framework will service events throughout Caerphilly County Borough Council. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Big Cheese in Caerphilly town centre, Various Town centre food fairs, ad-hoc events at country parks and other sites.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Barriers, Fencing, Scaffolding Towers & Trackway
II.2.2) Additional CPV code(s)
34928300
34928310
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Supply and Delivery of Barriers, Fencing, Scaffolding Towers & Trackways
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties), a Primary and Secondary supplier.
Lot No: 2
II.2.1) Title
Display Fireworks
II.2.2) Additional CPV code(s)
24613200
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Provision of Fireworks Displays
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a Single provider
Lot No: 3
II.2.1) Title
First Aid
II.2.2) Additional CPV code(s)
80562000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The provision of suitably qualified First aid staff and services to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a Single provider
Lot No: 4
II.2.1) Title
Hire of Toilets and Washrooms
II.2.2) Additional CPV code(s)
24955000
44211100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
To provide portable chemical toilets and mobile washrooms and any additional services required for their hire.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 5
II.2.1) Title
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m
II.2.2) Additional CPV code(s)
45213141
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 6
II.2.1) Title
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
II.2.2) Additional CPV code(s)
45213141
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 7
II.2.1) Title
The Supply of Big Top Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The provision of Big top style marquees
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 8
II.2.1) Title
The Supply of Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
This lot is to establish providers for the supply Marquees for events being held in Caerphilly County Borough.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 9
II.2.1) Title
Hire of PA & audio equipment
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Hire of PA and Audio Equipment and Related Services
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 10
II.2.1) Title
Hire of Power generating & lighting equipment
II.2.2) Additional CPV code(s)
31100000
31120000
31518200
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Supply and hire of Power Generating & Lighting Equipment and Other Associated Services
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 11
II.2.1) Title
Road Signage
II.2.2) Additional CPV code(s)
34928470
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Supply and Setting out of Road Signage
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a single provider
Lot No: 12
II.2.1) Title
Event Security
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply of Security guards and associated equipment / services for event security
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a single provider
Lot No: 13
II.2.1) Title
Supply of Staging and Associated Equipment
II.2.2) Additional CPV code(s)
45237000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Supply Staging and Associated Equipment
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a single provider
Lot No: 14
II.2.1) Title
Traffic Management - Coning
II.2.2) Additional CPV code(s)
34928460
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The provision of Road coning for events
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a single provider
Lot No: 15
II.2.1) Title
Traffic Management - Traffic Lights
II.2.2) Additional CPV code(s)
34996100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The provision of Traffic lighting services for events
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a single provider
Lot No: 16
II.2.1) Title
Cinema Screen and Projection
II.2.2) Additional CPV code(s)
38652000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 17
II.2.1) Title
LED Screens and Associated Equipment
II.2.2) Additional CPV code(s)
30231300
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply of a large scale outdoor LED screens for events being held in Caerphilly County Borough
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of two providers (including ties)
Lot No: 18
II.2.1) Title
Street Performers
II.2.2) Additional CPV code(s)
92340000
92300000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The supply of street performers for events being held in Caerphilly County Borough.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This Lot will have a maximum of twenty providers (including ties)
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 028-049419
Section V: Award of contract
Lot No: 1
Title: Barriers, Fencing, Scaffolding Towers & Trackway
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Contract No: CCBC/PS1427/16/RJ
Title: Display Fireworks
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 3
Contract No: CCBC/PS1427/16/RJ
Title: First Aid
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 4
Contract No: CCBC/PS1427/16/RJ
Title: Hire of Toilets and Washrooms
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 5
Contract No: CCBC/PS1427/16/RJ
Title: Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 6
Contract No: CCBC/PS1427/16/RJ
Title: Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 7
Contract No: CCBC/PS1427/16/RJ
Title: The Supply of Big Top Marquees
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 8
Contract No: CCBC/PS1427/16/RJ
Title: The Supply of Marquees
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 9
Contract No: CCBC/PS1427/16/RJ
Title: Hire of PA & audio equipment
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 10
Title: Hire of Power generating & lighting equipment
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 11
Title: Road Signage
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 12
Title: Event Security
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 13
Title: Supply of Staging and Associated Equipment
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 14
Title: Traffic Management - Coning
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 15
Contract No: CCBC/PS1427/16/RJ
Title: Traffic Management - Traffic Lights
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 16
Contract No: CCBC/PS1427/16/RJ
Title: Cinema Screen and Projection
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 17
Contract No: CCBC/PS1427/16/RJ
Title: LED Screens and Associated Equipment
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 18
Contract No: CCBC/PS1427/16/RJ
Title: Street Performers
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
As part of the process, the tender will be undertaken utilising Caerphilly's Proactis Plaza e-tendering system.
Companies are invited to follow the directions below to register:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.
This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods and/or services at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods and/or Services. This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time
(WA Ref:72869)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
07/11/2017