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Notice Details

Title: Framework For The Hire Of Events Equipment And Services
OCID: ocds-kuma6s-061110
Published by: Caerphilly County Borough Council
Authority ID: AA0272
Publication Date: 08/11/2017
Deadline Date:
Deadline Time:
Notice Type: 03 Contract Award Notice - Incomplete Procedure
Has Documents: No
Has SPD: No
Abstract: Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.
The requirement is for a Framework for the hire of a range of events equipment and services. The framework will service events throughout Caerphilly County Borough Council. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Big Cheese in Caerphilly town centre, Various Town centre food fairs, ad-hoc events at country parks and other sites.
CPV: 79952000, 34928300, 34928310, 24613200, 80562000, 24955000, 44211100, 92340000, 92300000, 30231300, 38652000, 34928460, 34996100, 45237000, 79710000, 45213141, 45213141, 39522530, 39522530, 34928470, 32321200, 31100000, 31120000, 31518200.

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: jamesrm1@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework For The Hire Of Events Equipment And Services

Reference number: CCBC/PS1427/16/RJ

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.

The requirement is for a Framework for the hire of a range of events equipment and services. The framework will service events throughout Caerphilly County Borough Council. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Big Cheese in Caerphilly town centre, Various Town centre food fairs, ad-hoc events at country parks and other sites.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.2) Description

Lot No: 1

II.2.1) Title

Barriers, Fencing, Scaffolding Towers & Trackway

II.2.2) Additional CPV code(s)

34928300

34928310

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The Supply and Delivery of Barriers, Fencing, Scaffolding Towers & Trackways

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties), a Primary and Secondary supplier.

Lot No: 2

II.2.1) Title

Display Fireworks

II.2.2) Additional CPV code(s)

24613200

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Provision of Fireworks Displays

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a Single provider

Lot No: 3

II.2.1) Title

First Aid

II.2.2) Additional CPV code(s)

80562000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The provision of suitably qualified First aid staff and services to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a Single provider

Lot No: 4

II.2.1) Title

Hire of Toilets and Washrooms

II.2.2) Additional CPV code(s)

24955000

44211100

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

To provide portable chemical toilets and mobile washrooms and any additional services required for their hire.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 5

II.2.1) Title

Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m

II.2.2) Additional CPV code(s)

45213141

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 6

II.2.1) Title

Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.

II.2.2) Additional CPV code(s)

45213141

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 7

II.2.1) Title

The Supply of Big Top Marquees

II.2.2) Additional CPV code(s)

39522530

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The provision of Big top style marquees

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 8

II.2.1) Title

The Supply of Marquees

II.2.2) Additional CPV code(s)

39522530

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

This lot is to establish providers for the supply Marquees for events being held in Caerphilly County Borough.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 9

II.2.1) Title

Hire of PA & audio equipment

II.2.2) Additional CPV code(s)

32321200

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The Hire of PA and Audio Equipment and Related Services

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 10

II.2.1) Title

Hire of Power generating & lighting equipment

II.2.2) Additional CPV code(s)

31100000

31120000

31518200

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Supply and hire of Power Generating & Lighting Equipment and Other Associated Services

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 11

II.2.1) Title

Road Signage

II.2.2) Additional CPV code(s)

34928470

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

Supply and Setting out of Road Signage

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a single provider

Lot No: 12

II.2.1) Title

Event Security

II.2.2) Additional CPV code(s)

79710000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The supply of Security guards and associated equipment / services for event security

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a single provider

Lot No: 13

II.2.1) Title

Supply of Staging and Associated Equipment

II.2.2) Additional CPV code(s)

45237000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The Supply Staging and Associated Equipment

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a single provider

Lot No: 14

II.2.1) Title

Traffic Management - Coning

II.2.2) Additional CPV code(s)

34928460

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The provision of Road coning for events

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a single provider

Lot No: 15

II.2.1) Title

Traffic Management - Traffic Lights

II.2.2) Additional CPV code(s)

34996100

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The provision of Traffic lighting services for events

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a single provider

Lot No: 16

II.2.1) Title

Cinema Screen and Projection

II.2.2) Additional CPV code(s)

38652000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 17

II.2.1) Title

LED Screens and Associated Equipment

II.2.2) Additional CPV code(s)

30231300

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The supply of a large scale outdoor LED screens for events being held in Caerphilly County Borough

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of two providers (including ties)

Lot No: 18

II.2.1) Title

Street Performers

II.2.2) Additional CPV code(s)

92340000

92300000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The supply of street performers for events being held in Caerphilly County Borough.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Lot will have a maximum of twenty providers (including ties)

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 028-049419

Section V: Award of contract

Lot No: 1

Title: Barriers, Fencing, Scaffolding Towers & Trackway

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 2

Contract No: CCBC/PS1427/16/RJ

Title: Display Fireworks

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 3

Contract No: CCBC/PS1427/16/RJ

Title: First Aid

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 4

Contract No: CCBC/PS1427/16/RJ

Title: Hire of Toilets and Washrooms

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 5

Contract No: CCBC/PS1427/16/RJ

Title: Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 6

Contract No: CCBC/PS1427/16/RJ

Title: Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 7

Contract No: CCBC/PS1427/16/RJ

Title: The Supply of Big Top Marquees

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 8

Contract No: CCBC/PS1427/16/RJ

Title: The Supply of Marquees

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 9

Contract No: CCBC/PS1427/16/RJ

Title: Hire of PA & audio equipment

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 10

Title: Hire of Power generating & lighting equipment

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 11

Title: Road Signage

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 12

Title: Event Security

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 13

Title: Supply of Staging and Associated Equipment

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 14

Title: Traffic Management - Coning

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 15

Contract No: CCBC/PS1427/16/RJ

Title: Traffic Management - Traffic Lights

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 16

Contract No: CCBC/PS1427/16/RJ

Title: Cinema Screen and Projection

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 17

Contract No: CCBC/PS1427/16/RJ

Title: LED Screens and Associated Equipment

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section V: Award of contract

Lot No: 18

Contract No: CCBC/PS1427/16/RJ

Title: Street Performers

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3) Additional information

As part of the process, the tender will be undertaken utilising Caerphilly's Proactis Plaza e-tendering system.

Companies are invited to follow the directions below to register:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods and/or services at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods and/or Services. This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time

(WA Ref:72869)

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

07/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: jamesrm1@caerphilly.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
32321200Audio-visual equipmentTelevision projection equipment
24955000Chemical toiletsSpecialised chemical products
38652000Cinematographic projectorsPhotographic equipment
45213141Covered market construction workConstruction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
92340000Dance and performance entertainment servicesEntertainment services
30231300Display screensComputer screens and consoles
31100000Electric motors, generators and transformersElectrical machinery, apparatus, equipment and consumables; lighting
31518200Emergency lighting equipmentSignalling lights
92300000Entertainment servicesRecreational, cultural and sporting services
79952000Event servicesExhibition, fair and congress organisation services
24613200FireworksSignalling flares, rain rockets, fog signals and pyrotechnic articles
80562000First-aid training servicesHealth and first-aid training services
31120000GeneratorsElectric motors, generators and transformers
44211100Modular and portable buildingsPrefabricated buildings
34928460Road conesRoad furniture
34928300Safety barriersRoad furniture
34928310Safety fencingRoad furniture
79710000Security servicesInvestigation and security services
34928470SignageRoad furniture
45237000Stage construction worksConstruction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
39522530TentsTarpaulins, sails for boats, sailboards or land craft, awnings, sunblinds, tents and camping goods
34996100Traffic lightsControl, safety or signalling equipment for roads

Delivery Locations

Delivery Locations
IDDescription
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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Publication Date: 08/11/2017
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