Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Housing Limited
30443R
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UK
Contact person: Daniel Keenan
Telephone: +44 1138256370
E-mail: procurement@Yorkshirehousing.co.uk
NUTS: UKE
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk
Address of the buyer profile: https://www.yorkshirehousing.co.uk/about
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Orchard Software Contract.
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Renewal of the support and maintenance agreement for Orchard Information Systems Limited software. Renewal of the support and maintenance agreement for the third party software supplied via Orchard Information Systems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 330 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
The supply, support and maintenance of modules of the Orchard Housing software under a subscription licence. The new agreement also included renewal of existing software previously purchased from Orchard Information Systems Limited, plus renewal of existing support and maintenance for third party software supported via Orchard Information Systems on a support and maintenance basis.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for an initial term of 5 years with the option to extend for 2 further 12 month terms.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total value of the procurement does not include any estimate for indexation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
Orchard Information Systems Limited own the intellectual property rights (IPR) for their software and we can only get the appropriate level of support and maintenance from them. The third party software licences that were previously purchased through Orchard Information Systems Limited work with Orchard software and as such Orchard Information Systems Limited know how the third party software interacts with their software and are best placed to liaise with the third party software support.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/11/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orchard Information Systems Limited
3rd Floor, Central Square, Forth Street
Newcastle upon Tyne
NE1 3PJ
UK
NUTS: UKC2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 330 000.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Housing Limited
Leeds
UK
VI.5) Date of dispatch of this notice
06/11/2017