Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Office of the Police and Crime Commisioner for Hampshire
St George's Chambers, St George's St
Winchester
SO23 8AJ
UK
Contact person: Steve York
E-mail: steve.york@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.hants.gov.uk
I.1) Name and addresses
Hampshire Fire and Rescue Service
Leigh Road
Eastleigh
SO50 9SJ
UK
E-mail: property.facilities@hantsfire.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.hantsfire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://intendhost.co.uk/hampshire/aspx
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering Services for The Office of the Police and Crime Commissioner for Hampshire and Hampshire Fire and Rescue Service.
Reference number: OP10004
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of catering services for the Office for the Police and Crime Commissioner and Hampshire Fire and Rescue Service.
The Contract will commence on 1.4.2018 and will be for a period of 3 years with the option to extend for up to a further 2 years.(1+1)
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 on Thursday 14.12.2017.
II.1.5) Estimated total value
Value excluding VAT:
3 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55500000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Provision of Catering Services for The Office of the Police and Crime Commisioner for Hampshire and Hampshire Fire and Rescue Service.
II.2.4) Description of the procurement
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of catering services for The Office for the Police and Crime Commissioner and Hampshire Fire rand Rescue Service.
The Contract will commence on 1.4.2018 and will be for a period of 3 years with the option to extend for up to a further 2 years (1+1).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
1+1 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/12/2017
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/12/2017
Local time: 14:28
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
HFRS and the OPPC have requirements for the provision of a range of Catering Services for several operational premises based across the County of Hampshire and would like to offer these services to the market through a joint procurement arrangement. This brings together a larger value of business which should be attractive to the market. The scope of the catering arrangements required is similar at each site requiring staff catering, custody suite catering, coffee shop style facilities, hospitality, refreshments at meetings, conference meals and buffets and snack vending. The proposed approach
will provide a catering contract with a single supplier for the specified services and will be administered through a joint strategic contract management arrangement. Contract duration is 3 years plus up to a further two years based on performance.
Interested parties should register their interest in the project via the InTend
website https://intendhost.co.uk/hampshire, and complete and submit the tender return document
together with any supporting information requested by 14:00 on Friday 14.12.2017. How to obtain the Tender Documents The Tender documents can be accessed when logged into InTend by selecting View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs — ‘Tender’, ‘ITT — documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Opting In and Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project. Further Guidance In addition, guidance on how to participate in a tender — download and upload documents / returns and if required, register your company (free of charge), can be found on the Intend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk'to your Safe Senders list.
VI.4) Procedures for review
VI.4.1) Review body
The Office of the Police and Crime Commisioner for Hampshire
St Georges Chambers, St Georges Street
Winchester
SO23 8AJ
UK
Telephone: +44 1962871595
E-mail: opcc@hampshire.pnn.police.uk
Internet address(es)
URL: https://www.hampshire-pcc.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures is as set out in the Public Contracts Directive 2014/24/EU.
VI.5) Date of dispatch of this notice
06/11/2017