Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Shane Newell
Telephone: +44 1314693080
E-mail: shane.newell@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property Insurance.
Reference number: CT2120
II.1.2) Main CPV code
66515200
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council assets are publicly owned; it requires to protect these by means of a suitable insurance programme.
The Council currently insures its owned and operational buildings (lot 1) for the perils of fire, lightning, explosion and aircraft with a 250 000 GBP excess. Since the commencement of the current long- term agreement there have been no claims above the excess under the owned and operational policy.
The Council also currently insures leased-out industrial and commercial properties (lot 2) as well as leased-out theatres (lot 3) for the perils of fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.
It is intended to agree a new long-term agreement with the successful tenderer(s) for a period of 5 years with 2 2-year discretionary extensions.
It is intended to continue with a three lot structure:
1 Owned and operational properties,
2 Leased-out industrial and commercial properties,
3 Leased-out theatres.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 254 446.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Owned and operational properties
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
The Council currently insures its owned and operational buildings for the perils of fire, lightning, explosion and aircraft with a 250 000 GBP excess. Since the commencement of the current long- term agreement there have been no claims above the excess under the owned and operational policy.
The Council is accepting variant bids for consideration with perils of fire, lightning, explosion and aircraft cover with a 1 000 000 GBP excess.
II.2.5) Award criteria
Quality criterion: Scope of cover
/ Weighting: 50
Quality criterion: Terms and Conditions
/ Weighting: 20
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Business Continuity
/ Weighting: 2.5
Quality criterion: Fair Work Practices
/ Weighting: 2.5
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documentation.
Lot No: 2
II.2.1) Title
Leased-out industrial and commercial properties
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Leased-out industrial and commercial properties are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.
II.2.5) Award criteria
Quality criterion: Scope of cover
/ Weighting: 50
Quality criterion: Terms and Conditions
/ Weighting: 20
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Business Continuity
/ Weighting: 2.5
Quality criterion: Fair Work Practices
/ Weighting: 2.5
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documentation.
Lot No: 3
II.2.1) Title
Leased-out theatres
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Leased-out theatres are insured for fire, lightning, explosion and aircraft with a Nil excess, all other perils with a 250 GBP excess.
II.2.5) Award criteria
Quality criterion: Scope of cover
/ Weighting: 50
Quality criterion: Terms and Conditions
/ Weighting: 20
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Business Continuity
/ Weighting: 2.5
Quality criterion: Fair Work Practices
/ Weighting: 2.5
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 095-186937
Section V: Award of contract
Lot No: 1
Title: Owned and operational properties
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners
133 Houndsditch
London
EC3A 7AH
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 051 938.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Leased-out industrial and commercial properties
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Maven Public Sector
122 Leadenhall Street
London
EC3V 4AN
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 764 322.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Leased-out theatres
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Maven Public Sector
122 Leadenhall Street
London
EC3V 4AN
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 438 186.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
N/a
(SC Ref:518021).
VI.4) Procedures for review
VI.4.1) Review body
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Telephone: +44 1314693543
Internet address(es)
URL: http://www.edinburgh.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
07/11/2017