Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Housing Limited
30443R
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UK
Contact person: Daniel Keenan
Telephone: +44 1138256370
E-mail: procurement@yorkshirehousing.co.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk/about
Address of the buyer profile: https://www.yorkshirehousing.co.uk/about
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/yorkshirehousing/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/yorkshirehousing/aspx/home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Implementation and Design of Enterprise Technologies in Tomorrow's Yorkshire.
Reference number: 2017/01
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Services
II.1.4) Short description
The procurement is for the envisioning, design, delivery and support of an integrated enterprise solution to enable the End-to-End Services and the Target Operating Model as further described in the procurement documentation and associated services that enable the delivery of all services right first time including:
— CRM and case management;
— Document management;
— Smart Booking and scheduling;
— New Ways Of Working/Mobile working;
— Digital services for customers (including web-portal, web-chat and tablet/smartphone apps/re-rendered web portal);
— Texting solutions;
— Reporting (MI/BI);
— Enterprise Application Integration (EAI);
— Housing Management;
— Asset Management and potentially;
— HR/Payroll;
— Accounts Payable;
— Finance (see options below).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
II.2.4) Description of the procurement
The contracting authority requires a single contract with a provider who will take responsibility:
— For a full end to end solution;
— As a single point of contractual contact;
— For all subcontracts.
The scope of the contract is divided into 3 areas:
1. Requirements to be delivered as part of the TY Programme — to deliver the enterprise solution to enable the End-to-End Services (as defined in the procurement documents) which will include integration with a number of other solutions including Orchard Housing Management System and Open Accounts — our finance system;
2. Requirements to be delivered for the remaining term of the contract–these relate to services which will be required from system go-live until the end of the contract, e.g. support and maintenance;
3. Any other optional or additional requirements YH may have for the remaining term of the contract — additional capabilities which do not form part of the commitment under this sSQ initially but may be required following discussions in the Competitive Dialogue or at a later stage e.g.:
a. Replacement or enhancements of any systems forming part of the Solution as defined in the procurement documents;
b. HR and payroll systems;
c. Finance System; and
d. Integration with other future systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
06/08/2018
This contract is subject to renewal: Yes
Description of renewals:
Up to 3 renewals for up to 3 years each.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Length of contract and scope of services (see documentation for detail).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2017
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Housing
Leeds
UK
VI.5) Date of dispatch of this notice
07/11/2017