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Notice Details

Title: Upgrade to Ex Libris Library Management system.
Published by: University of Birmingham
Publication Date: 10/11/2017
Deadline Date:
Deadline Time:
Notice Type: VEAT
Has Documents: No
Has ESPD: No
Abstract:

The University intends to award a contract for up to 5 years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This system is owned, supplied and supported exclusively by Ex Libris.

Since first procuring the Ex Libris LMS in 2013, the University has made a substantial investment in Ex Libris' systems in terms of working processes and staff training. The University has decided to upgrade from Ex Libris' Aleph, SFX, MetaLib, Verde and Primo products to their Alma and Primo products and extend the contract period. The University is due to open an international branch campus in September 2018, for which an LMS capable of being run via cloud-based SaaS will be required. Given the requirement for comprehensive testing in advance of a September opening date, the time-scale does not support a full procurement process. In order to achieve the necessary time-scales, the University has identified that it needs to work with its existing supplier. The University has additionally identified that the high costs associated with changing LMS supplier are incompatible with the budget and staff capacity available, and therefore when considering the relative benefit, the cost of changing supplier at this time would outweigh the advantage which might accrue.

The University has identified that for reasons of time-scale and to achieve its aims within available staff capacity and alongside its core business activities, the products supplied by Ex Libris are the only ones capable of meeting the University's requirements and this is the only viable option for the University at this time.

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting Change authority

I.1) Name and addresses

The University of Birmingham

Edgbaston

Birmingham

B15 2TT

UK

Contact person: Thomas Hasson

Telephone: +44 1214142890

E-mail: T.R.Hasson@bham.ac.uk

NUTS: UKG31

Internet address(es)

Main address: http://www.birmingham.ac.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Upgrade to Ex Libris Library Management system.

Reference number: SC5989/17

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

An upgrade and extension of the University's current Library Management system, Ex Libris, for up to 5 years including maintenance.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 1 500 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG31


Main site or place of performance:

University of Birmingham.

II.2.4) Description of the procurement

The University intends to award a contract for up to 5 years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This system is owned, supplied and supported exclusively by Ex Libris.

Since first procuring the Ex Libris LMS in 2013, the University has made a substantial investment in Ex Libris' systems in terms of working processes and staff training. The University has decided to upgrade from Ex Libris' Aleph, SFX, MetaLib, Verde and Primo products to their Alma and Primo products and extend the contract period. The University is due to open an international branch campus in September 2018, for which an LMS capable of being run via cloud-based SaaS will be required. Given the requirement for comprehensive testing in advance of a September opening date, the time-scale does not support a full procurement process. In order to achieve the necessary time-scales, the University has identified that it needs to work with its existing supplier. The University has additionally identified that the high costs associated with changing LMS supplier are incompatible with the budget and staff capacity available, and therefore when considering the relative benefit, the cost of changing supplier at this time would outweigh the advantage which might accrue.

The University has identified that for reasons of time-scale and to achieve its aims within available staff capacity and alongside its core business activities, the products supplied by Ex Libris are the only ones capable of meeting the University's requirements and this is the only viable option for the University at this time.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

Years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This system is owned, supplied and supported exclusively by Ex Libris.

Since first procuring the Ex Libris LMS in 2013, the University has made a substantial investment in Ex Libris' systems in terms of working processes and staff training. The University has decided to upgrade from Ex Libris' Aleph, SFX, MetaLib, Verde and Primo products to their Alma and Primo products and extend the contract period. The University is due to open an international branch campus in September 2018, for which an LMS capable of being run via cloud-based SaaS will be required. Given the requirement for comprehensive testing in advance of a September opening date, the time-scale does not support a full procurement process. In order to achieve the necessary time-scales, the University has identified that it needs to work with its existing supplier. The University has additionally identified that the high costs associated with changing LMS supplier are incompatible with the budget and staff capacity available, and therefore when considering the relative benefit, the cost of changing supplier at this time would outweigh the advantage which might accrue.

The University has identified that for reasons of time-scale and to achieve its aims within available staff capacity and alongside its core business activities, the products supplied by Ex Libris are the only ones capable of meeting the University's requirements and this is the only viable option for the University at this time.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

08/11/2017

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ex Libris (UK) Ltd

London

UK

NUTS: UKG31

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 1 500 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

The University of Birmingham

Edgbaston

Birmingham

UK

VI.5) Date of dispatch of this notice

08/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: T.R.Hasson@bham.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
72000000IT services: consulting, software development, Internet and supportComputer and Related Services

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Delivery Locations
IDDescription
100UK - All

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