Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Paragon asra Housing Limited
Unit G.02.01, The Leathermarket, 11/13 Weston Street
London
SE1 3ER
UK
Contact person: Faithorn Farrell Timms
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UK
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise, Kent
Orpington
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: www.mytenders.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-4061 PA Housing Fire Safety Maintenance Contract.
II.1.2) Main CPV code
31625100
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority seeks expressions of interest from suitably qualified and experienced service providers to deliver a programme of works to its properties. The proposed Contract is for the servicing and maintenance of fire alarm systems; dry risers, Automatic Opening Vents; sprinkler systems; emergency lighting; ventilation systems and the ad hoc maintenance and repair of door access controls, systems and powered doors to approximately 24 000 properties.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Midlands and London
II.2.2) Additional CPV code(s)
31518200
31625100
31625000
II.2.3) Place of performance
NUTS code:
UKI
UKF
Main site or place of performance:
This services and maintenance required will include properties in the Nottinghamshire, Northamptonshire, Leicestershire, Coventry, Warwickshire, and a number of London Boroughs.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
— Servicing and maintenance of Fire Alarm Systems. This includes Dry Risers Maintenance, Automatic Opening Vents (AOV's), Sprinkler Systems amongst others.
— Ad hoc repairs of door access controls and systems, including powered doors and associated re-active repairs.
— Servicing and maintenance of emergency lighting, including car park lighting where required.
— Servicing and maintenance of Ventilation of systems where required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Price is not the only criterion and all criteria are stated in the procurement documents
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in July, 2018, and subject to reviews, run for a period of 3 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates' responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, PA Housing will only progress to the next stage of the evaluation those Candidates who have achieved the highest scores, out of the maximum 140.00 marks available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated Contract Value detailed in II.1.5 relates to the estimated total value of the Contract over the maximum Contract term, whilst the estimated Contract value detailed in II.2.6 relates to the estimated total annual contract value for Lot 1.
Lot No: 2
II.2.1) Title
Lot 2 — London and Surrey
II.2.2) Additional CPV code(s)
31625000
31625100
31518200
II.2.3) Place of performance
NUTS code:
UKI
UKJ25
UKJ26
Main site or place of performance:
The services and maintenance will be required to properties owned and managed by PA Housing in Surrey and a number of London Boroughs.
II.2.4) Description of the procurement
The services and maintenance required by this contract, can include but are not restricted to:
— Servicing and maintenance of Fire Alarm Systems. This includes Dry Risers Maintenance, Automatic Opening Vents (AOV's), Sprinkler Systems amongst others.
— Ad hoc repairs of door access controls and systems, including powered doors and associated re-active repairs.
— Servicing and maintenance of emergency lighting, including car park lighting where required.
— Servicing and maintenance of Ventilation where required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Price is not the only criterion and all criteria are stated in the procurement documents
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in July, 2018, and subject to reviews, run for a period of 3 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates' responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, PA Housing will only progress to the next stage of the evaluation those Candidates who have achieved the highest scores, out of the maximum 140.00 marks available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated Contract Value detailed in II.1.5 relates to the estimated total value of the Contract over the maximum Contract term, whilst the estimated Contract value detailed in II.2.6 relates to the estimated total annual contract for Lot 2.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
It is envisaged that Paragon Asra Housing Limited will appoint one contractor per Lot and enter into contract with two contractors as a result of this procurement, subject to award.
This procurement is split into two Lots. Whilst contractors can apply for both Lots, they will only be permitted to win a single Lot as PAH are unwilling to have the risk of their entire stock being delivered by a single contractor.
In the event that a contractor was to apply for both Lots and be the highest-ranking tenderer on both Lots, this contractor would be offered the larger (value) of the 2 Lots, with the smaller Lot being awarded to the second placed contractor on the smaller Lot. PAH consider that Lot 2 may be subject to an increase in stock and therefore value over the term of proposed Contract and as such Lot 2 is deemed to be the larger (value) of the 2 Lots.
Should the second placed tenderer be the same on both Lots then PAH reserve the right to liaise with the highest-ranking tenderer and second placed tenderer to ascertain their preferences for Lot allocation. For example, should the top placed contractor prefer Lot 1 and the second placed contractor prefers Lot 2, PAH may consider awarding accordingly
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=202501
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=203710
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:203710).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
09/11/2017