Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Radian Housing
Collins House, Bishopstoke Road
Eastleigh
SO50 6AD
UK
Contact person: Head of Strategic Sourcing
Telephone: +44 03001231567
E-mail: claire.crothers@radian.co.uk
Fax: +44 02380628390
NUTS: UKJ
Internet address(es)
Main address: www.radian.co.uk
Address of the buyer profile: www.radian.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.radian.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.radian.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.radian.co.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Performance Coaching and Instant Engagement systems.
Reference number: P/CS 0570/2017
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Radian requires 1 provider of a performance coaching system who can, ideally, also provide an instant engagement system. However, depending on the result of this competitive process, Radian may decide to contract with 2 separate providers.
Further details are given in the document set herewith. Please note in particular clause 2.2 of Appendix A: Specification; the performance coaching system shall be in the form of software as a service (SaaS) and must be able to deliver a direct, demonstrable link between the cumulative effect of staff achievements and the highest level of objective. This is an essential requirement, and any bids unable to satisfactorily demonstrate this will be unsuccessful.
II.1.5) Estimated total value
Value excluding VAT:
280 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Radian ideally wants 1 provider to fulfil both lots, however depending on the results of this competition the lots may be split between 2 providers.
II.2) Description
Lot No: 1
II.2.1) Title
Performance coaching system
II.2.2) Additional CPV code(s)
72263000
72268000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Radian requires a modern, flexible performance management system that will support recent work around employee engagement, innovation, productivity and commerciality. It shall be in the form of SaaS and will allow approximately 800 staff to align their objectives to the operational plan and corporate strategy, using an Objectives and Key Results methodology. It is an essential requirement that all objectives can be directly linked back to the highest level of objectives, held be specific executive directors.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Instant Engagement System
II.2.2) Additional CPV code(s)
72263000
72268000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Radian requires a SaaS solution that provides a mechanism to facilitate continual engagement with staff, allowing senior managers to be aware of the ‘temperature’ of the business at any point in time.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2017
Local time: 23:59
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/12/2017
Local time: 23:59
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Radian's lawyers, to be confirmed.
To be confirmed
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Radian will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
Note that the Public Contracts (Scotland) Regulations 2015 (SSI 2015 No 446) provide for action to be taken in the Sheriff Court or Court of Session.
It would be advisable to check with your legal advisors on the content of this section.
VI.4.4 Service from which information about the review procedure may be obtained — There is no such body in the UK, so for UK based authorities, this section may be left blank
The fields with an asterisk are mandatory and have to be completed (where the PIN is used a call for competition or to reduce timescales).
VI.5) Date of dispatch of this notice
10/11/2017