Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aldwyck Housing Group
Houghton Regis
Dunstable
LU5 5UZ
UK
Contact person: Stephanie Turner
Telephone: +44 1582869220
E-mail: procurement@aldwyck.co.uk
NUTS: UKH21
Internet address(es)
Main address: https://aldwyck.delta-esourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Dunstable:-Accommodation%2C-building-and-window-cleaning-services./253JTU2298
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://aldwyck.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://aldwyck.delta-esourcing.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Estates Services to Aldwyck Housing Group Limited.
Reference number: ALDESR17
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Aldwyck Housing Group Limited is inviting tenders to undertake the provision of Estates Services to a number of the properties and sites it manages spread across 37 different local authorities.
The term Estate Services covers the provision of the following services:
Cleaning, Window Cleaning, Bulk Refuse
Grounds Maintenance.
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 Cleaning Services Area South
Lot 2 Cleaning Services Area North
Lot 3 Grounds Maintenance Area South
Lot 4 Grounds Maintenance Area North.
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services — Area South
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKH3
UKI5
UKH23
UKJ13
Main site or place of performance:
Essex,Outer London — East and North East,Hertfordshire,Buckinghamshire CC.
II.2.4) Description of the procurement
Aldwyck Housing Group Limited is inviting tenders to undertake the provision of Cleaning Services to a number of the properties and sites it manages spread across Hertfordshire, South Buckinghamshire and North London.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group will enter into a contract with the bidder for 5 years with an option to extend the award period subject to service, performance and costs.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a 2-stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection stage (SQ) will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group will enter into a contract with the bidder for five years with an option to extend the award period subject to service, performance and costs.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the Tender documents.
Lot No: 2
II.2.1) Title
Cleaning Services — Area North
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
UKH12
UKH25
UKJ13
Main site or place of performance:
West Northamptonshire, North Northamptonshire, Cambridgeshire CC, Central Bedfordshire, Buckinghamshire CC.
II.2.4) Description of the procurement
Aldwyck Housing Group Limited is inviting tenders to undertake the provision of Cleaning Services to a number of the properties and sites it manages spread across Bedfordshire, Buckinghamshire, Cambridgeshire and Northamptonshire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
418 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for 5 years, with an option to extend the award period subject to service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a 2-stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection stage (SQ) will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for five years, with an option to extend the award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the Tender documents.
Lot No: 3
II.2.1) Title
Grounds Maintenance — Area South
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKH3
UKI5
UKH23
UKJ13
Main site or place of performance:
Essex, Outer London — East and North East, Hertfordshire, Buckinghamshire CC.
II.2.4) Description of the procurement
Aldwyck Housing Group Limited is inviting tenders to undertake the provision of Grounds Maintenance to a number of the properties and sites it manages spread across Hertfordshire, South Buckinghamshire and North London.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for five years, with an option to extend the award period subject to service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a 2-stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection stage (SQ) will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for five years, with an option to extend the award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the Tender documents.
Lot No: 4
II.2.1) Title
Grounds Maintenance — North
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
UKH2
UKH12
UKJ13
Main site or place of performance:
West Northamptonshire, North Northamptonshire, Bedfordshire and Hertfordshire, Cambridgeshire CC, Buckinghamshire CC.
II.2.4) Description of the procurement
Aldwyck Housing Group Limited is inviting tenders to undertake the provision of Grounds Maintenance to a number of the properties and sites it manages spread across Bedfordshire, Buckinghamshire, Cambridgeshire and Northamptonshire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
398 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for five years, with an option to extend the award period subject to service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This will be a 2-stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection stage (SQ) will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Aldwyck Housing Group will consider entering into a Long Term Agreement with the bidder for five years, with an option to extend the award period subject to service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in the Tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential suppliers will be required to provide an overview of services provided to social landlords or other relevant organisations over the past five years, plus details of three clients currently receiving similar services.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 084-163443
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years from the date of this notice.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://aldwyck.delta-esourcing.com/tenders/UK-UK-Dunstable:-Accommodation%2C-building-and-window-cleaning-services./253JTU2298
To respond to this opportunity, please click here:
https://aldwyck.delta-esourcing.com/respond/253JTU2298
GO Reference: GO-20171110-PRO-11372666.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting Authority will enter into this contract following a 10 calendar standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
10/11/2017