Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Winchmore School
Laburnum Grove
London
N21 3HS
UK
Contact person: Penny Basri
Telephone: +44 1580715531
E-mail: penny.basri@winchmore.enfield.sch.uk
NUTS: UKI5
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
RM&C Consultants Limited
450 Brook Drive, Green Park
Reading
RG2 6UU
UK
Contact person: Mike Pooleman
Telephone: +44 1183340166
E-mail: mike.pooleman@rmandcconsultants.co.uk
NUTS: UKJ11
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Tenders or requests to participate must be sent to the following address:
RM&C Consultants Limited
450 Brook Drive, Green Park
Reading
RG2 6UU
UK
Contact person: Mike Pooleman
Telephone: +44 1183340166
E-mail: mike.pooleman@rmandcconsultants.co.uk
NUTS: UKJ11
Internet address(es)
Main address: www.rmandcconsultants.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winchmore School Cleaning Service Tender.
Reference number: RM&C/2018/WS/592
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Winchmore School is a successful, mixed, multi-cultural school situated on a very pleasant green site in Winchmore Hill, North London. The School has a roll of around 1600 students including over 400 in the sixth form.
Currently the cleaning services are provided by Birkin Cleaning Services.
Main site m2 circa 13 200.
Satellite Site (Broomfield) m2 circa 645.
Cleaning takes place between 6:00 — 8:30 and 15:15 — 17:45 daily.
There is one Day Janitor working from 11:00 to 14:00 daily.
II.1.5) Estimated total value
Value excluding VAT:
970 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKI5
Main site or place of performance:
Winchmore School.
II.2.4) Description of the procurement
For bidding companies to put forward proposals for a quality cleaning service and the investment necessary to achieve:
Effective cover for staff absent that is not just covered by extended hours of site cleaners.
Regular visits from the Contracts Manger who will liaise with the on-site cleaning staff monitor the quality of the daily cleaning and report to the Supervising Officer before leaving site.
Clearly defined cleaning hours that meet the routine of The School and that are adhered to by all staff (can be different for holiday periods)
Strict no smoking policy on any part of The School's premises; including grounds and car parks.
All on site supervision (working and non-working) to be fully priced and adhered to.
Regular stock checks of materials, including review of suitability of products used.
Regular inspection and maintenance/replacement of The Contractor's equipment
Regular training and development/motivation of staff and effective induction of new staff
Contracts manager to have monthly meetings with Premises Team Manager
Cleaning schedule to be provided before every holiday period with, who's working, their hours and what areas will be cleaned.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
970 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 year fixed price contract with the option to extend for a further 2 years subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/12/2017
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=203827
(MT Ref:203827).
VI.4) Procedures for review
VI.4.1) Review body
RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
Cranbrook
TN17 3HE
UK
Telephone: +44 1580715531
Internet address(es)
URL: www.rmandcconsultants.co.uk
VI.5) Date of dispatch of this notice
13/11/2017