Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316502759
E-mail: Gordon.Whittaker@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EC0740 FP7 H2020 Grant Audit Services.
Reference number: EC0740
II.1.2) Main CPV code
79212100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Edinburgh was awarded around 440 European Commission Framework Programme 7 research projects as either co-ordinator or partner. Those projects which have a contribution from the EC of more than 375 000 EUR have to be certified by an independent auditor at the end of the project. There were around 178 projects that required or will require an audit.
The University is currently involved in around 200 European Commission Horizon 2020 Framework projects as either co-ordinator or partner. It is estimated that, over the life of the H2020 programme, the University will participate in around 350 — 400 of these projects.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79212000
79212100
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
University of Edinburgh.
II.2.4) Description of the procurement
There are currently around 50 FP7 and 64 H2020 projects that require an audit over the next 5 years with the figure expected to increase as more projects are awarded throughout the Horizon 2020 Programme. We estimate that we will require around 30 to 35 audits per year over the next 5 years. The audits for these projects will not be split evenly throughout the year, therefore the contractor must have flexibility to be able to vary staff input according to the number of audits required each month. Where possible the University of Edinburgh will provide a forecast of the number of audits due each month over the following 12 months, this forecast would be updated and sent regularly to the contractor.
For each FP7 project, where it is required, the auditor will need to provide a Certificate on the Financial Statement CFS. The purpose of this report of factual findings is to give the Commission relevant elements necessary to assess whether costs and, if relevant, the receipts and interests generated by the pre-financing charged under the project are claimed by the beneficiaries in accordance with the Relevant legal and financial provisions of the FP7 model Grant Agreement.
In a change from FP6, the auditor's role is limited to reporting only factual findings as opposed to forming an independent opinion on the eligibility of costs. The Commission specifies in detail the procedures to be undertaken, and the auditor reports the factual findings observed as a result of performing those procedures as a basis for the Commission to conclude on the eligibility of the claims.
The University already has a Certificate on the Methodology for FP7 projects. One of the benefits of this is that, where a project does have a contribution from the EC in excess of 375 000 EUR, only one audit is required at the end of the project and no interim audits are required.
For each H2020 project, where it is required, the auditor will need to provide a Certificate on the Financial Statement CFS.
Each project usually has more than one Reporting Period and a Financial Statement is required for each Reporting Period. The auditor will have to certify costs claimed on each Form C. However, no matter the number of Form Cs being audited, this is looked upon by the University as one audit.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 85
Price
/ Weighting:
15
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 142-292211
Section V: Award of contract
Contract No: EC0740
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/10/2017
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Henderson Loggie
The Vision Building, 20 Greenmarket
Dundee
DD1 4QB
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bidders will be required to Outline their firms previous experience in undertaking EU audit work with organisations of a similar size, scope and scale as the University of Edinburgh
Certificates on the Financial Statement CFS must be prepared and certified by an auditor qualified to carry out statutory audits of accounting documents in accordance with Directive 2006/43/EC of the European Parliament and of the Council of 17.5.2006 on statutory audits of annual accounts and consolidated accounts, amending
Council Directives 78/660/EEC and 83/349/EEC and repealing Council Directive 84/253/EEC or similar national regulations
Bidders will be required to demonstrate ability to comply.
(SC Ref:517189).
VI.4) Procedures for review
VI.4.1) Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316502508
Internet address(es)
URL: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5) Date of dispatch of this notice
13/11/2017