Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Department for Work and Pensions
Birchwood Park
Warrington
WA3 6XF
UK
Contact person: ddms.procurement@DWP.GSI.GOV.Uk
Telephone: +44 1142943469
E-mail: ddms.procurement@DWP.GSI.GOV.Uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-work-pensions
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DWP Document and Data Management Service.
Reference number: DWP101976
II.1.2) Main CPV code
72512000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority, the Department for Work and Pensions (DWP), is awarding the tender for the secure mail opening, document scanning, indexing, valuables handling and multi format inbound channel services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
42 780 513.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79999100
72314000
72313000
72312000
72317000
48613000
64110000
79571000
72212223
63121100
48311000
48311100
72512000
72212780
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Various Locations within the United Kingdom.
II.2.4) Description of the procurement
DWP is looking for the provision of a future secure mail opening, document scanning and indexing, valuables handling and multi format inbound channel service to meet its business requirements. The service would process up to circa 100 000 DWP mail items per day. DWP will be looking for a service which will have the capacity and capability to interface with multiple systems to deliver a solution for their complex and diverse organisation.
As part of the delivery of its 2020 Vision, DWP is committed to delivering innovative, cost effective services to its customers, whilst developing excellent supplier and stakeholder relationships.
II.2.5) Award criteria
Quality criterion: Full Award Criteria and Weightings detailed at Section 6 Document and Data Management Services Instructions to Potential Suppliers
/ Weighting: 60 %
Cost criterion: Full Award Criteria and Weightings detailed at Section 6 Document and Data Management Services Instructions to Potential Suppliers
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
DWP is conducting this procurement exercise utilising an e-procurement portal as identified in this Contract Notice. The ITT reference number within the Bravo Solutions web portal is itt_20920.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 124-222504
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: DWP101976
Title: Document and Data Management Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Engie Services Limited
00598379
Shared Services, Q3 Office, Quorum Business Park, Benton Lane
Newcastle upon Tyne
NE12 8EX
UK
E-mail: uk-bulegalnoticesuk@engie.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 42 780 513.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Department for Work and Pensions
301 Birchwood Park, Bridgewater Place
Warrington
WA3 6XF
UK
E-mail: ddms.procurement@dwp.gsi.gov.uk
VI.4.2) Body responsible for mediation procedures
Department for Work and Pensions
301 Birchwood Park, Bridgewater Place
Warrington
WA3 6XF
UK
E-mail: ddms.procurement@dwp.gsi.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority incorporated the required standstill period at the point information on the award of contract was communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No 87) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days of the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the court considers that there is good reason for extending that period (up to a maximum of 3 months from the date of knowledge). If the contract has been entered into the court may award damages and in the case of specified breaches of the rules may also order the termination or shortening of the contract and the levying of fines. The purpose of the standstill period referred to above was to allow parties to apply to the Courts to set aside the award decision before the contract was entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Department for Work and Pensions
301 Birchwood Park, Bridgewater Place
Warrington
WA3 6XF
UK
E-mail: ddms.procurement@dwp.gsi.gov.uk
VI.5) Date of dispatch of this notice
13/11/2017